HR & Finance Executive

Our flagship brand, **T.Y. Lin International Engineering Consulting (China) Co., Ltd.**, is a recognized leader in bridge engineering and infrastructure consulting. We deliver comprehensive services including intelligent transportation systems, engineering cost consulting, smart technologies, and more.

We are looking for a **dedicated and experienced HR & Finance professional** to join our newly established office in Johor. This role plays a key part in managing **human resources, finance, and office administration** functions to ensure smooth and efficient operations.

**Key Responsibilities**

**1. Human Resources Management**

**Recruitment & Onboarding**
- Manage end-to-end recruitment: job postings, screening, interviews, and issuing offer letters.
- Coordinate onboarding and orientation for new hires.
- Be the point of contact for HR-related inquiries (policies, benefits, etc.).

**Payroll & Benefits**
- Process monthly payroll, including statutory deductions (EPF, SOCSO, EIS, PCB).
- Administer employee benefits such as medical claims, leave records, and insurance coverage.

**Employee Relations & Compliance**
- Maintain and update employee records and personnel files.
- Ensure compliance with Malaysian labor laws (e.g. Employment Act).
- Support policy review and updates to employee handbooks.
- iaise with relevant government agencies for employment pass to ensure smooth processing and compliance with immigration regulations.

**Training & Development**
- Coordinate internal and external training programs as needed.

**2. Office Administration (Approx. 10%)**
- Manage office supplies, equipment maintenance, and vendor coordination.
- Handle company correspondence and internal documentation.
- Prepare admin-related budget planning and cost control.
- Support audits and internal/external inspections.
- Oversee office maintenance, safety, and security.

**3. Accounting & Finance**

**Accounting System Setup**
- Set up and implement the accounting system for the newly established office.
- Ensure proper chart of accounts, documentation, and internal controls are established.
- Work closely with China HQ to align systems and financial reporting standards.
- Recommend and assist in implementing suitable accounting software (e.g., QuickBooks).

**Core Accounting Functions**
- Handle full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and bank reconciliations.
- Prepare and issue customer invoices; follow up on collections to ensure timely payments.
- Manage supplier invoices, payment processing, staff claims, and petty cash.
- Perform bank reconciliation and reconcile monthly intercompany balances.
- Maintain monthly and yearly financial schedules for management reporting and audits.

**Financial Reporting & Compliance**
- Prepare monthly financial reports, journal entries, and assist with variance analysis.
- Ensure compliance with accounting standards and company policies.
- Finalize monthly accounts and perform bookkeeping tasks.
- Collaborate with internal teams for financial reporting requirements.

**Audit & Liaison**
- Assist in year-end closing, tax submissions, and external audits.
- Liaise with external auditors, tax agents, banks, and China HQ on accounts-related matters.
- Perform ad hoc finance/accounting-related tasks as needed.

**Requirements**:
**Education & Experience**
- Bachelor’s Degree or Diploma in Accounting, Finance, Human Resources, or a related field.
- Minimum 4-5 years of relevant experience in accounting and HR/generalist roles.

**Skills & Competencies**
- Strong knowledge of Malaysian employment laws and HR best practices.
- Experience in handling full set of accounts and accounting operations.
- Proficient in Microsoft Office (especially Excel); QuickBooks experience is an added advantage.
- Knowledge of HRMS/payroll systems (BrioHR experience is a plus).
- Proficiency in Mandarin is required, with English and Bahasa Malaysia preferred, as the role involves communication with both local and Mandarin-speaking stakeholders.
- High attention to detail, proactive attitude, and strong organizational and time management skills.
- Ability to work independently and handle sensitive information with integrity.

**What We Offer**
- Competitive salary package based on experience.
- Opportunities for career growth and development.
- A collaborative and supportive work environment.

Pay: RM4,000.00 - RM5,500.00 per month

**Experience**:

- Human resources and Accounting: 4 years (preferred)

Work Location: In person