Admin Assistant

24 hours ago


Segamat, Malaysia ECO-Shop Marketing Sdn. Bhd. Full time

1. Sub-tenant, New Outlet and Hostel - Record information of sub-tenant, new outlet and hostel into utility master list. - Verify with project team and landlord for the meter installed, and collect the relevant utility bill. - Check with project team/outlet/business development department for the hand over key or renovation date of outlet and commencement date of hostel and update status into utility master list of Admin. - Liaise with the landlord for the outstanding bill. - Verify with Zone/Store Manager for the meter used by sub-tenant and collect utility bill which is applied by sub-tenant. 2. Utility bill (Electricity and Water) - Update bill information into utility master list. - Follow up and collect bill with outlet and landlord. - Record bill into utility master list of Admin and Account. - Verify bill problem with the relevant parties. - Check and follow up with outlet for high bill and record into utility master list. - Send utility bill to business development department for the purpose of payment reminder for the subtenant who is going to terminate tenancy. - Check and follow up with Zone Manager for unused meter. - Manage bill account 3. Electricity Top Up Meter for Sabah and Sarawak Outlet - Record meter reading and balance amount into master list. - Issue memo to Finance department to release advance payment to the landlord/management. - Follow up payment receipt or invoice with the outlet/landlord and save to the shared folder. - Collect meter reading at the end of every month and update info into master list of Admin and Account. 4. Application of Meter - Follow up with requesters for acknowledgment receipt letter from TNB/JBA. - Follow up with requesters for original deposit slip. - Follow up account termination status with outlet until received of last bill. 5. Utility Closing Account - Record utility account to be terminated into utility closing account master list. 6. TNB Demand Letter and Water Deposit - Record account into list of deposit and utility master list. - Register account with myTNB and JBA portal. 7. Hostel Arrangement - Record hostel item into master list. - Arrange hostel and liaise with staffs who will check-in to hostel. - Record and arrange housekeeping. - Book homestay and collect receipt from homestay owner. - Issue memo to Finance department to release lodging fee. - Notify the homestay owner on the payment of lodging fee. - Issue acknowledgement letter to staff upon check-in to hostel. 8. Deposit of Hostel - Liaise with the outlet and record deposit of hostel paid by staffs into master list. - Keep softcopy of deposit slip and letter of "Permohonan & Syarat-syarat Tinggal Di Dalam Asrama Syarikat”. - Compile name list and deposit slip to Finance department every Friday. **Salary**: From RM1,500.00 per month



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