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Administrative Assistant

2 weeks ago

Nusajaya, Malaysia Oliver Healthcare Packaging Malaysia Sdn Bhd Full time

**Position Summary**

The Administrative Assistant will play a vital role in ensuring smooth office operations and providing essential administrative support.

**Primary Responsibilities / Essential Functions**
- Organize hotel bookings and transportation for employees and visitors.
- Act as the first point of contact by answering telephone calls and welcoming and directing visitors professionally.
- Represent the office in interactions with external associates, including vendors, consultants, and clients.
- Oversee the handling of incoming and outgoing packages and mail.
- Monitor and manage stock levels for office stationery and consumables, ensuring timely replenishment.
- Follow established procedures to onboard new vendors and raise purchase requisitions as required.
- Ensure a positive visitor experience by preparing refreshments and arranging meal orders as needed.
- Assist with meal catering services for office events and meetings.
- Coordinate with janitorial services to maintain a clean and organized office environment.
- Ensure all activities are performed cost-effectively and align with company policies.
- Adhere to and promote the company’s Health and Safety and Environmental policies in all activities.
- Collaborate across departments to assist in planning and executing events and initiatives.

**Preferred Qualifications**
- Education:_
- Diploma or equivalent in Business Administration or a related field.
- Experience:_
- At least 1 year of experience in an administrative or office support role is an advantage.
- Experience in handling travel arrangements and vendor management is an advantage.
- Other Requirements:_
- Excellent organizational and multitasking skills with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of office equipment and basic IT troubleshooting is a plus.
- Demonstrates a proactive approach to problem-solving and a positive attitude.
- Displays a commitment to maintaining a clean, organized, and efficient workspace.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Additional leave
- Dental insurance
- Free parking
- Health insurance
- Maternity leave
- Meal provided
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Attendance bonus
- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Iskandar Puteri: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Administration: 1 year (preferred)

Expected Start Date: 02/03/2025