Purchasing Executive

A "Purchasing Executive" in a hotel is responsible for sourcing, negotiating, and procuring all necessary goods and services for the hotel's operations, ensuring quality standards are met while optimizing costs by identifying the best suppliers and managing contracts, working closely with various departments to understand their needs and maintain appropriate inventory levels. Key Responsibilities: - **Supplier Management**: - Identify and evaluate potential suppliers based on price, quality, reliability, and delivery time. - Negotiate contracts and pricing with vendors to secure the best deals. - Maintain strong relationships with established suppliers and manage vendor performance. - Conduct regular supplier audits to ensure compliance with quality and safety standards. - **Procurement Process**: - Receive purchase requests from different hotel departments. - Generate purchase orders and ensure proper authorization. - Track orders to ensure timely delivery and follow up on any discrepancies. - Monitor inventory levels and manage stock rotation to prevent spoilage. - **Cost Control**: - Analyze purchasing data to identify cost-saving opportunities. - Implement strategies to reduce costs without compromising quality. - Monitor and report on purchasing expenditures against budget. - **Quality Assurance**: - Establish quality standards for all procured goods and services. - Conduct quality checks on deliveries to ensure compliance with specifications. - Address any quality issues with suppliers promptly. - **Compliance**: - Ensure compliance with all relevant purchasing policies, procedures, and legal regulations. - Stay updated on industry trends and best practices in procurement. **Required Skills**: - **Strong Negotiation Skills**: Ability to negotiate favorable pricing and contract terms with suppliers. - **Analytical Skills**: Analyze data to identify cost-saving opportunities and make informed purchasing decisions. - **Market Knowledge**: Understanding of market trends and supplier landscape within the hospitality industry. - **Attention to Detail**: Ensure accuracy in purchase orders, invoices, and inventory management. - **Communication Skills**: Effectively communicate with various departments within the hotel to understand their needs and manage expectations. Typical Reporting Relationships: - Reports directly to the Director of Finance or a Purchasing Manager. - Collaborates with department heads, chefs, and other operational staff to understand their purchasing requirements. **Qualifications**: - Bachelor's degree in business administration, supply chain management, or a related field. - Minimum of 3 years of experience in procurement or supply chain management, preferably in the hospitality or spa industry. - Strong negotiation skills and the ability to build and maintain effective relationships with suppliers. - Excellent analytical and problem-solving abilities, with a keen attention to detail. - Proven leadership experience, with the ability to motivate and inspire team members. - Proficiency in procurement software and systems. - Knowledge of relevant laws, regulations, and industry standards related to procurement and supply chain management. **Job Types**: Full-time, Permanent Pay: RM3,500.00 per month **Benefits**: - Maternity leave - Meal provided - Opportunities for promotion - Parental leave Schedule: - Day shift - Holidays Supplemental Pay: - 13th month salary Ability to commute/relocate: - Johor Bahru (Johor Bahru): Reliably commute or planning to relocate before starting work (preferred) **Education**: - Bachelor's (preferred) **Experience**: - Purchasing: 3 years (preferred) **Language**: - English (preferred) - Bahasa (preferred) Work Location: In person