Maintenance Admin Asst. Manager

1 week ago

Puchong, Malaysia Grandwork Interior Sdn Bhd Full time

Coordinate daily maintenance services for client shops, schedule repairs, and respond to technical inquiries and complaints, ensuring resolutions meet client expectations.
- Maintain accurate records of maintenance schedules, completed work, and inspections for compliance and future reference.
- Prepare quotations, purchase orders (PO), invoices, and maintenance reports to ensure smooth project and maintenance operations.
- Coordinate with suppliers, sub-contractors, and clients to ensure cost standards and project values are met.
- Prepare and submit monthly maintenance profitability reports to the Accounts department.
- Arrange working permits and insurance coverage for maintenance work.
- **Inventory Management**: Track and manage maintenance supplies and equipment, ensuring all necessary tools and materials are available for maintenance tasks.
- Follow any duties assigned by Top Management and HOD QA from time to time.

**Qualifications & Requirements**:

- **Education**: Diploma in Business Administration, Facilities Management, or related field. Certifications in facilities maintenance or office management are a plus.
- **Experience**: Minimum of 2-3 years of experience in administrative support, preferably in construction, facilities, or project environment. Experience in maintenance coordination or support is an advantage.
- **Organizational Skills**: Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
- **Communication**: Excellent verbal and written communication skills in English. Ability to communicate effectively with team members, vendors, and clients.
- **Attention to Detail**: Ability to maintain accurate records, prepare reports, and follow up on tasks efficiently.
- **Problem-Solving**: Ability to identify problems early and proactively seek solutions for administrative and maintenance-related issues.
- **Tech-Savvy**: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management tools is a plus.

**Job Types**: Full-time, Permanent

Pay: RM2,800.00 - RM5,000.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Meal allowance
- Meal provided
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

Work Location: In person

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