Administration Executive

6 days ago

Damansara, Malaysia GK Bio International Sdn. Bhd. Full time

**Job purpose**

The Administration Executive will provide comprehensive, quality administrative and support services within a department. You’ll need to ensure smooth and efficient running of the department in all administrative matters.

**Duties and responsibilities**
- Provide administrative support and assistance to ensure smooth operations to all department.
- Assist in the recruitment process, including posting job openings and scheduling interviews.
- Assist in the Product Department including sending samples for lab test and follow-up.
- Manage office equipment and coordinate repairs or maintenance as needed - to ensure that all are in good condition or functioning well.
- Perform all general administrative requirements (day-to-day documentation such as data entry, scanning, filing system). Monitor and maintain a good record system for all admin and confidential matters.
- Assisting in organising company’s event.
- To ensure all company business licenses are renewed accordingly.
- To manage phone calls and entertain visitors.
- To handle incoming and outgoing parcel and correspondence. Arrange courier services when necessary.
- Handling in purchasing of office supplies and pantry items.
- Assist in monitoring and supervising office cleaners.
- Provide clerical support to superior.
- Undertake other special assignments as and when required.

**Requirements and skills**
- At least one (1) year working experience in contact center/customer support/ administration, related field.
- Fluent in English and Bahasa Malaysia both spoken and written. Mandarin is an added advantage.
- Basic bookkeeping and math skills would be an added advantage.
- Willingness to learn and ability to meet deadlines.
- Exemplary planning and time management skills.
- Ability to adapt to a fast-changing environment.
- Demonstrate excellent communication and problem-solving skills.
- Able to work independently with minimum supervision.
- Self-motivated and a good team player.

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