Secretary

2 weeks ago

Johor Bahru, Malaysia Pertubuhan Kebajikan Amitabha Malaysia Full time

**1. Daily Schedule Management**:

- Arrange and manage the Director’s daily schedule, including meetings, appointments, and travel arrangements.
- Ensure the schedule is well-organized, avoid time conflicts, and promptly remind the Director of important engagements.

**2. Meeting Arrangement and Coordination**:

- Schedule internal and external meetings, including booking meeting rooms, preparing agendas, and sending invitations.
- Coordinate attendees’ availability to ensure smooth meeting proceedings.

**3. Meeting Minutes and Follow-Up**:

- Take meeting minutes, compile meeting summaries, and distribute them to relevant parties.
- Follow up on action items from meetings to ensure tasks are completed on time.

**4. Project Follow-Up**:

- Assist the Director in tracking the progress of projects managed by various departments to ensure they are on schedule.
- Maintain communication with department heads and provide timely updates on project status and potential issues.

**5. Document and Correspondence Management**:

- Ensure proper filing and archiving of documents for easy retrieval.

**6. Government Department Communication**:

- Assist the Director in communication and coordination with government departments to ensure accurate and timely information exchange.
- Prepare and submit required documents and reports to comply with government regulations and requirements.

**Requirements**:

- **Education**: Minimum of a Bachelor’s Degree (Degree), with a preference for those with a background in secretarial studies.
- **Language Proficiency**: Fluent in Chinese, Malay and English, with excellent written and verbal communication skills.
- **Technical Skills**: Proficient in office software (e.g., Microsoft Office Suite), with strong organizational and time management abilities.
- **Experience**: Prior experience as a secretary or administrative assistant is preferred, with additional experience in government communication being an advantage.
- **Personal Attributes**: Detail-oriented, responsible, able to work under pressure, and possess strong problem-solving skills.
- 5 days work week, 8:30 a.m. to 5:30 p.m.
- 14 days Public Holiday
- 12 days Annual Leave

**Job Types**: Full-time, Permanent

Pay: RM5,000.00 - RM7,500.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Holidays
- Monday to Friday

Application Question(s):

- What is your expected salary?
- How long is your notice period?

**Language**:

- English (required)
- Mandarin (required)
- Bahasa (required)

**Location**:

- Johor Bahru (required)

Work Location: In person

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