Personal Assistant

**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**:
**1. Communication Management**
- Screen and prioritize communications, directing them to the appropriate person when necessary.
- Draft, review, and send communications on behalf of the executive.

**2. Relay Executive Directives to Office Staff**
- Responsible for passing on the directives from the executive to the office staff and periodically reporting to the executive on employee productivity.
- Responsible for communicating the grievances of office employees to their executive.

**3. Maintain Calendar and Plan Meetings**
- Schedule appointments and update event calendars.
- Arrange meetings and coordinate conference room schedules.
- Assemble background materials and set up the meeting space in advance of meetings.
- Attend meetings and prepare minutes or summaries of the meeting outcomes.

**4. Travel Arrangements**
- Plan and coordinate domestic and international travel itineraries, including flights (booking/check in/print boarding pass), accommodation (booking/check in), and transportation.
- Prepare travel documentation, including itineraries and necessary travel forms.

**5. Handle Confidential Material**
- Deal with documents that shouldn’t be seen by just anyone in the office.
- Actions may include typing a manager’s personal correspondence, filing sensitive paperwork, pulling figures that aren’t readily available, opening certain types of mail, updating budgets, reconciling credit card statements, managing employee files, and compiling internal reports.

**6. Office Support**
- Employers depend on Personal Assistant & Admin to be team players capable of doing whatever is necessary to help the organization run smoothly.
- Answering phones, assisting with mailings, greeting guests, handling travel arrangements, and organizing schedules are some of the tasks that may need to be done.
- Ordering office supplies.

**7. Personal Support**
- Provide assistance with personal errands such as shopping, meal planning, or appointments.
- Manage household-related tasks and services as required.
- Organize events, family gatherings, or personal functions.

**8. Task & Project Coordination**
- Handle routine administrative tasks such as filing, organizing, and data entry.
- Assist with the preparation of reports, presentations, and other documents.
- Coordinate and follow up on projects to ensure timely completion.

**9. Prepare and Edit Documents**
- Reviews outgoing correspondence for grammar, correctness, and completeness, and ensures that appropriate material is attached.
- Prepare memos or other reports for internal or external distribution.

**10. Problem-Solving**
- Anticipate needs and offer solutions to issues as they arise.
- Be proactive in addressing challenges and providing support.

**11. Maintain Databases and Filing Systems**
- Design, implement and maintain filing systems, both electronic and paper.
- When requested, they search for and compile requested material from the databases.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**
- Min 3 years in similar capacity.

**JOB COMPETENCIES**

**Knowledge**
- Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.

**Skills**
- Communication Skills.
- Interpersonal Skills.
- Time Management Skills.
- Strong Organizational Skills.
- Attention to Details.

**Abilities**
- Prioritize well.
- Abilities to multi-tasking.
- Get to know superior and the business inside out.
- Proactive and enthusiastic about delivering positive results.

**Job Types**: Full-time, Permanent

Pay: RM4,000.00 - RM5,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Ability to commute/relocate:

- Sentul: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Personal Assistant: 3 years (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)
- English (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person