Operation Coordinator

6 days ago

Subang Jaya, Malaysia BeLive Co-Living Full time

Responsible for procurement, purchase order (PO) preparation, stock management, invoice distribution, and coordination with contractors and clients. This role is essential in ensuring that all materials and services are efficiently procured, tracked, and delivered, as well as maintaining effective communication with both contractors and clients.

**Key Responsibilities**:
**1. Purchase Order (PO) Preparation**:

- Preparing and issuing POs based on project requirements.
- Ensures accuracy and alignment with budget and timeline

**2. Invoicing**:

- Promptly prepare and send invoices.
- Ensure invoices are accurate and follow up on payments if necessary.

**3. Stock Control and Management**:

- Monitor and manage inventory levels, ensuring materials are available for contractors when needed.
- Track stock movement and ensure proper documentation of incoming and outgoing materials.
- Reorder materials in a timely manner to prevent project delays.

**4. Procurement**:

- Source and procure materials, tools, and supplies required for renovation projects.
- Negotiate with suppliers to ensure the best prices and timely delivery of goods.

**5. Contractor & Client Liaison**:

- Communicate with contractors to ensure materials are delivered and utilized efficiently.
- Coordinate with clients regarding invoicing, deliveries, and project updates.

**6. Additional Tasks**:

- Provide regular procurement and stock status updates.
- Assisting with administrative and operational tasks to support project delivery.

**Job Requirements**:

- Proven experience in procurement, supply chain, or operations roles, preferably within the renovation or construction industries.
- Strong organizational, time management, and detail-oriented skills.
- Excellent communication skills with the ability to liaise effectively with contractors, clients, and suppliers.
- Knowledge of stock management and inventory control systems.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Basic understanding of financial processes, including invoicing and purchase orders.
- Experience in a similar role in the renovation or construction industry is advantageous.

**Job Types**: Full-time, Permanent

Pay: RM2,300.00 - RM2,600.00 per month

**Benefits**:

- Additional leave
- Maternity leave

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Subang Jaya: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- What is the minimum salary required to work with us?
- How soon are you able to start working?

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