Purchasing Executive

**RESPONSIBILITIES**:
**JOB HIGHLIGHTS**

**1. Sales Order & Project Coordination**
- Open Sales Orders (SO) for every new project and new Purchase Order (PO) received from clients.
- Update and ensure SO details are accurate and updated with billing, delivery, and project references.
- Coordinate closely with project teams to align procurement and delivery timelines with site progress.
- Provide pricing support and material options to project teams as required.

**2. Procurement & Supplier Management**
- Source, evaluate, and liaise with suppliers for construction materials.
- Raise and process Purchase Orders (PO) according to project and department needs.
- Follow up on material lead times, confirm order accuracy, and handle discrepancies or return issues.
- Maintain strong supplier relationships and up-to-date supplier databases.

**3. Logistics & Delivery Handling**
- Coordinate and monitor lorry arrangements and delivery schedules to ensure timely delivery to sites and clients.
- Track deliveries, update schedules, and liaise with transporters, drivers, and site teams.
- Handle delivery documentation such as Delivery Orders (DO), consignment notes, and transport records.
- Plan and manage logistics for bulky or urgent materials, including last-minute requests.
- Handle import shipments:

- Liaise with freight forwarders and customs brokers for shipment coordination.
- Ensure accurate preparation and submission of import documents such as Bill of Lading (BL), Commercial Invoice, Packing List, and Delivery Order.
- Follow up on customs clearance (K1 form) and ensure timely release of goods.
- Track ETA of containers or airfreight and coordinate transport to warehouse or site upon clearance.
- Ensure all import records are properly filed and comply with company SOP and government regulations.

**4. Material Preparation, Inventory & Warehouse Control**
- Coordinate with the warehouse team to prepare and arrange materials for site use based on approved requests and project schedules.
- Monitor stock movement and ensure accurate stock issuance in the system after invoicing is completed.
- Perform Goods Received Note (GRN) entry and update system records upon item receipt.
- Assist Warehouse team in managing stock levels, identifying shortages, and coordinating reordering when needed.
- Handle stock returns, excess materials, and non-conforming items according to SOP.
- Ensure all inventory records are accurate, updated, and compliant with audit and ISO requirements.

**5. Billing & Invoicing**
- Follow up with project teams and site supervisors on job status for timely invoicing.
- Update system records accurately to reflect real-time inventory and billing status.
- Prepare and process customer invoices accurately based on completed works or delivered items.
- Support finance or accounts team with any required documentation for payment follow-up.

**6. Documentation, Filing & ISO Compliance**
- Maintain proper documentation and records for POs, DOs, invoices, and supplier files.
- Ensure all administrative work, including filing, complies with internal policies and ISO requirements.
- Involve during audits process or internal checks by providing necessary documentation.
- Communicate and coordinate across departments including site, project, finance, and warehouse teams.
- Provide support to project managers or team leads on procurement and site coordination matters.
- Evaluate supplier performance periodically to ensure consistent quality, cost, and service delivery follow company ISO.
- Perform general administrative tasks such as document filing, data entry, and record maintenance.

**OTHERS**
- Perform other ad hoc duties or tasks as assigned from time to time.
- To comply with any instructions issued by the Company as long as they do not conflict with existing legislation.
- All changes in the field of assignment will be updated and notified from time to time by the Management of Radical Internetwork Sdn Bhd.

**CORE COMPETENCIES**
- At least 2 years of experience in purchasing, procurement, or supply chain management.
- Strong negotiation and communication skills.
- Excellent analytical and problem-solving abilities.
- Proficiency in Microsoft Office and procurement software.
- Knowledge of relevant regulations and best practices in purchasing.
- Required language: English, Bahasa Malaysia, Mandarin (preferred).

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM3,200.00 - RM3,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Free parking
- Health insurance
- Opportunities for promotion
- Professional development
- Vision insurance

Application Question(s):

- When are you available to join us? (Notice Period)
- What is your expected salary?

**Experience**:

- Purchasing: 2 years (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person