Company Secretary

2 days ago

Puchong, Malaysia BRAINHUNTERS WORKFORCE SOLUTIONS SDN. BHD. Full time

**Job Overview**:
**Key Responsibilities**:
1. Corporate Governance & Compliance:

- Ensure compliance with the Companies Act 2016, Securities Commission (SC), Bursa Malaysia (if applicable), and other relevant regulations.
- Maintain statutory records, registers, and corporate documents.
- Assist in the preparation and submission of statutory returns and filings to the Companies Commission of Malaysia (SSM).
- Oversee governance and statutory compliance reporting, including adherence to Bursa Malaysia listing requirements where applicable.

2. Board & Shareholder Meetings:

- Assist in organizing Board of Directors, Committee, and Shareholders' meetings.
- Prepare agenda, board papers, resolutions, and minutes of meetings.
- Ensure timely execution of decisions made by the Board and compliance with governance procedures.
- Develop board and shareholders’ resolutions and review corporate governance reports for annual submissions.

3. Advisory & Legal Compliance:

- Provide support on company law, corporate governance, and risk management.
- Liaise with regulatory bodies such as SSM, Bursa Malaysia, SC, and Bank Negara Malaysia where applicable.
- Assist in compliance with Anti-Money Laundering (AML) and data protection regulations.
- Support clients with *business incorporation, nominee director services, and registered office requirements*.

4. Company Secretarial Administration:

- Support corporate restructuring, mergers, acquisitions, and share transfers.
- Assist in the preparation of annual reports, directors’ resolutions, and company policies.
- Monitor changes in legislation and assess their impact on the organization.
- Prepare and submit Annual Returns, Exemption Applications, and Financial Statements* through *MBRS 2.0.
- Communicate changes in corporate structure to statutory authorities in an accurate and timely manner.

5. Corporate Governance Advisory Services:

- Assist in corporate governance framework assessments.
- Draft and review board charters, policies, and governance statements.
- Conduct compliance gap analysis and ensure adherence to corporate best practices.
- Assist with structured board effectiveness evaluations and sustainability reporting.

6. Business Closure & Winding Up:

- Provide advisory support on *company deregistration, liquidation, and business closure.
- Ensure compliance with legal procedures for voluntary winding up of companies.

**Key Requirements**:
a. Familiarity with MBRS 2.0 and digital regulatory submission platforms.

b. ICSA qualification / MAICSA membership (Graduate status preferred).

c. 1-2 years of experience in corporate secretarial functions.

d. Knowledge of Companies Act 2016, Bursa Malaysia Listing Requirements, and Corporate Governance codes.

e. Strong analytical and problem-solving skills.

f. Excellent written and verbal communication skills in English and Bahasa Malaysia.

g. High integrity, professionalism, and ability to maintain confidentiality.

**Job Types**: Full-time, Permanent

Pay: Up to RM4,500.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

**Language**:

- English (preferred)
- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

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