Administrative Assistant

4 days ago


Johor Bahru, Malaysia SHVT BUILDING SOLUTION SDN BHD Full time

Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents such as PO (Purchase Order) and DO (Delivery Order).
- Uses word processing and presentation software to create and edit documents.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.

**Skills Required**:

- Strong **organization and multitasking** abilities
- Good **communication skills** (written & spoken - BM & English)
- Basic **computer literacy** (MS Office: Word, Excel, etc.)
- Familiar with **site documentation** (e.g. delivery orders, attendance, site memos)
- Ability to handle **clerical and administrative tasks** efficiently
- Knowledge in **filing systems** and **data entry**

**Additional Bonus Skills**:

- Familiar with **safety documents** or ISO documentation (for construction sites)
- Can handle **basic procurement tasks** (e.g. ordering office/site supplies)
- Know-how in **reporting** and updating project records
- Having a **valid driving license** (if travel between sites is needed)

**Job Types**: Full-time, Permanent

Pay: RM1,800.00 - RM2,500.00 per month

**Benefits**:

- Additional leave
- Free parking
- Maternity leave
- Professional development

Schedule:

- Day shift
- Monday to Friday
- Weekend jobs

Supplemental Pay:

- Overtime pay
- Performance bonus
- Yearly bonus

Work Location: In person

Expected Start Date: 07/21/2025



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