HR & Site Admin Executive

4 days ago

Batu Kawan, Malaysia OSADI COMMERCIAL SUPPLIES SDN BHD Full time

**Company Description**

Agensi Pekerjaan OSADI Sdn Bhd is a reputable recruitment agency dedicated to providing comprehensive staffing and career advisory services to Malaysians across diverse industries. We specialize in delivering end-to-end manpower solutions, including recruitment, expatriates visa services, global mobility services, payroll management, hostel accommodations, and transportation services for multinational manufacturing companies. Our operations are guided by the Responsible Business Alliance (RBA) Code of Conduct Version 8.0, ensuring ethical and responsible business practices. Licensed by the Ministry of Human Resources (MOHR), OSADI currently manages over 5,500 workers daily across various regions in Malaysia.
- Ensure proper filing of workers' personnel files and upload them to the server according to ISO 9001 standards.
- Brief new workers and prepare necessary documents, including for bank account opening.
- Provide workers with PDPA, NDA, and COI acknowledgment forms, and mark test questions if required.
- Ensure workers' overtime and working hours do not exceed 60 hours per week.
- Monitor workers' attendance, compile reports for customer approval before payroll.
- Maintain and update workers' leave records (AL/MC/UPL, etc.).
- Serve as the liaison between Osadi and the customer for workers’ issues.
- Regularly engage with workers to listen and solve their problems quickly.
- Communicate any changes or extensions to employment contracts to workers.
- Ensure workers complete exit interview forms upon resignation.
- Brief workers on Warning Letters and report to HR for acknowledgment.
- Notify HR for termination and end contract letters, brief workers, and obtain acknowledgment.
- Handle administrative tasks such as photocopying and filing as per ISO standards, and other ad-hoc duties as required.
- Support recruitment activities when needed by customers.

Requirement:

- Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
- Minimum 1 years of experience in HR operations or a related field.
- Knowledge of HR policies and procedures, employment laws, and regulations.
- Attention to detail and ability to handle confidential information with discretion
- Proficient in Microsoft Applications in Excel, PowerPoint and Word.
- Strong communication skills in English, Malay, and Mandarin is added advantage.
- Strong organizational and problem-solving abilities.
- Able to commit a minimum of 12 months contract.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status.

Agensi Pekerjaan Osadi Sdn Bhd Prohibits the use of child labor and complies with all applicable laws, rules, regulations, and other international and industry labor standards.

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Additional leave
- Free parking
- Maternity leave
- Opportunities for promotion

Schedule:

- Holidays
- Monday to Friday
- Weekend jobs

Application Question(s):

- Resignation notice requires

**Experience**:

- Human resources: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

Expected Start Date: 02/05/2025

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