Accounts Executive

**Responsibilities**:
**Account Receivables operations (50%)**:

- Ensure that accounting processes and journal entries are in accordance with relevant

accounting principles, internal controls and group policy as applicable.
- Ensure that journal entries are supported with relevant documents for verification and

approval purpose and no omission of journal entries posting to General Ledger.
- Responsible that all documents are validated and processed before month end closing or

stipulated deadline.
- Ensure timely and accurate processing of customer refund, credit notes and verification

of commission.
- Responsible to verify customer details in Vehicle Management System (VMS) for

scheduled issuance of official receipt by Robotic Process Automation (RPA). In the event

of failure, manual issuance of official receipt is required.
- Update receipt no. for bank loan transactions and Purchase Order customer in VMS.
- Ensure official receipt is printed and sorted before mail to customer.
- Responsible for Account Receivable Ledger creation, maintenance, and credit limit
- Finance company, service credit and packages and After Sales credit customer in

Autoline.
- Responsible to ensure accurate posting and allocation of daily receipts in the accounting

system.
- Assess any potential exposure of doubtful debts on a regular basis.
- Attend to urgent request from business units and resolve operations issue.
- Work with Functional Stakeholders to suggest modifications to processes and implement

relevant system functionality within the Finance Operations function.
- Prepare relevant schedules, necessary compilation of additional financial information

analyses and comment on the Management Report for Manager, Finance Operations.
- Meet deadlines set by management on month end close and reporting.
- Take on any ad hoc tasks as advised by superior.

**Changes on monthly basis (10%)**:

- Analyse changes relating to Accounts Receivable in the balance sheet and to explain

fluctuation +/- 10% of DSO.
- Conduct ageing analysis and work with business units to ensure reconciling items and

clearing accounts items are follow up and rectify on timely basis.

**Transformation and digitization (15%)**:

- Participate in the development of process improvement in Finance and uphold

modernization of finance skillsets. Digitize inefficiencies from existing processes.
- Propose new working methods to reduce timelines and to increase Finance service level

to business units or other operations function.

**Control procedures, general ledger reconciliation and SOP (20%)**:

- Maintain strong compliance of control procedures, i.e. credit policy in carrying out daily

tasks.
- Ensure timely preparation of reconciliations, i.e. inter-companies and third-party

receivable to ensure all transactions have been accounted for within the Group.
- Ensure control amount in general ledger accurately tied to sub ledger and to achieve

zero balance variance.
- Ensure reconciliation and clearing accounts items are cleared on timely basis, i.e. within

reasonable ageing bucket.
- Ensure classification of account receivables is proper at month end.
- Ensure SOP is update timely basis to ensure they stay relevant to the current need of the

company.

**Audit and tax computation (5%)**:

- Ensure timely preparation of the audit and tax schedules.
- Ensure all CP58 statement received are reconcile to the income statement.
- Manage internal and external auditors request on topics relating specifically to the

company

**Experience Needed**
- 2 or more years finance experience in a progressively growing capacity.
- Diploma/Degree (any level), preferably in finance.
- Proven in growing a team and implementing transformation.
- Strong internal controls background, industry knowledge of best practice for finance

operations.
- Strong command of written and verbal English.
- Ability to learn and adapt to new technologies.
- Good time-management skills and able to manage tasks in a systematic manner.
- Great inter-personal and communication skills to handle challenging discussion with

diplomacy and logic.
- Able to simplify and communicate effectively.
- Team player, highly motivated, proactive and creative.

**Salary**: RM4,500.00 - RM5,700.00 per month

Application Question(s):

- Are you familiar with SAP accounting software.
- Are you from Shared Services background ?
- How many years of experience do you have with AR ?

**Language**:

- Mandarin (required)