Associate Accountant

**Accounting Rotational Role**

**Job purpose**

The purpose of this role is to provide a new hire in experiencing the different functional roles within the Accounting Global Shared Services Center in Kuala Lumpur by rotation before the individual is being placed into a permanent role. The GSSC is performing the Accounting responsibilities for several entities in North America, Europe and Asia.

**- ** **Record-to-Report (R2R)**:

- All General Ledger Accounting including, but not limited to
- Fixed Assets
- Payroll entries
- Accrual
- and prepaid balances
- Accounts receivable
- Accounts Payable
- Deferred Revenue
- Intercompany Accounting
- Ensuring that all accounting and reporting is performed timely and in accordance with (local) GAAP
- Ensure timely preparation of financial statements and full statutory compliance, including local audits and tax/statutory
- On quarterly basis, review tax compliance including VAT/GST
- Assure all Balance Sheets accounts are fully reconciled and uploaded to reconciliation tool
- Month-end closing (MEC)

*** **Revenue**
- Analyze, record and close revenue for assigned areas monthly
- Review signed revenue agreements to determine appropriate revenue recognition, based on E2open revenue recognition policy and US GAAP
- Maintain deferred revenue schedules and recognition of revenue against agreements
- Maintain monthly account reconciliations and General Ledger (GL) activities
- Maintain contract documentation for assigned areas (including contracts, purchase orders, customer acceptance and other documentation) required for review and external audit

***Order-to-Cash (O2C)**
- ** **Contracts Management**:

- Keep contract and billing data up to date and accurate
- Upload SKU data against contracts in Salesforce to support key reports related to Revenue by SKU
- Ensure Renewal data is up to date and accurate
- Develops and maintains good working relationships with internal Sales, Finance & Accounting teams
- ** **Billing**:

- Ensures PO’s are received on time for billing, proper follow up and escalation as needed.
- Prepares invoice entries and credit memos for respective customers on a timely and efficient basis.
- Assists with acquisition integration for all newly acquired companies
- Comply with accounting controls by following policies and procedures; complying with local financial legal requirements.
- Develops and maintains good working relationships with customers, internal Sales & Accounting teams
- **
Collections**:

- Maintains accurate records of all collection activity
- Regularly contacts customers to ensure all relevant debts are managed as necessary
- Responds promptly and accurately to both client and internal inquiries
- **
**Procure-to-Pay (P2P)**:

- Processing new vendor setup
- Processing change requests on vendor master setup
- Processing procurement requests
- Processing PO invoices and Non PO invoices in multiple languages and currencies
- Process company credit card statements in accounting system and ensure timely payments.
- Prepares journal entries, recurring entries, and reversing entries
- Monitoring supplier’s payment terms and balances.
- Provides AP helpdesk to the organization in terms of process and queries related to payments and accounting
- Review, analyze, and respond to external supplier inquiries and perform supplier statement of account reconciliations
- Work closely with local countries and other business partners ensure the AP operation runs smoothly
- ** **Cash Management**:

- Daily download of Bank statements
- Prepare the details of unallocated and unidentified receipts for local countries to take further actions
- Liaise with credit controller and billing department regarding the clearance of outstanding cash receipts from customers, the withholding tax calculation and the weekly collection forecast
- Reconciliation of intercompany data to ensure accuracy and completeness

**Qualifications and Experiences**:

- Fresh graduate or 1-year experience
- Trustworthy, detail oriented, well-organized and full of integrity
- Ability to problem-solve, both independently and as a team
- Computer skills, including Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.) is added advantage
- English communicator with ability to maintain open communication with internal employees, managers and customers as required
- Ability to read, write & speak other languages especially Chinese is an added advantage