Planning & PMO, Mgmt

**BAT is evolving at pace - truly like no other organisation.**

**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**

**GRADE: G34**

**JOB TITLE: IDT Finance Operations**

**EXTERNAL JOB TITLE**:
**FUNCTION: DBS - IDT Services**

**CITY & COUNTRY: Selangor - Malaysia**

**ROLE SUMMARY**

What are the key objectives and expectations from this role?

The objective of this role is to provide operational visibility and insights that inform strategic business decisions to drive effective and optimized IDT portfolio management via continuous improvement and automation.

What is the direct impact of this role on the team or organization?
- To work in partnership with IDT Finance and Global Services Operations (GSO) functions to manage the function’s operational budget, company plan activities as well as the end-to-end finance operations encompassing request management, invoice management, Purchase Orders approval process, and recharges to BAT Business Units. Reports to Finance Manager Number of Direct Reports N/A Core Relationships Internal - Business Units - understand changing business requirements and develop finance capabilities to support the change
- IDT Services Finance - collaborate to define and lead the implementation of financial processes in GSO and support financial modelling exercises for Global initiatives.
- IDT Procurement/ Legal/ Vendor Manager - support contract renewals/ proposal and provide strategic finance and commercial input in the areas of projects appraisal and pricing via the iCAP process. Ensure operational execution in accordance to contracts/ Contract Change Notes (CCN’s) or Service Level Agreements (SLA’s).
- Support vendor manager for review of SLA breaches and calculate service credit, earn back, and agree with suppliers on credit issuance.
- Internal Auditors - maintain complete and accurate invoice operating procedures and finance documentation requirements for audit compliance External - Vendors - invoice management and ensure that all invoice operational communications between BAT and the vendors are identified and managed.
- External Auditors - maintain complete and accurate invoice operating procedures and finance documentation requirements for audit compliance Geographic Scope Local Travel Required N/A

ACCOUNTABILITIES (please provide a list of typical accountabilities to be performed.

Please avoid unfamiliar acronyms, project names or BAT jargon and ensure terminology is external market friendly.

Please priorities the most critical accountabilities and reflect them within the first 8 points)
- Manage and co-ordinates finance activities to provide value added, commercially focused insights to the business. Plan and monitor the execution of strategy:

- Manage cost and budgets to ensure GSO spend accurately reflect services consumed (forecasts, actual vs planned, accruals, etc.)
- Produce finance dashboards and regular review with GSO Leadership Team to explain variance, discuss action and drive resolution to close the finance gap. o Understand cost drivers and identify opportunities for cost reduction/ cost optimization. Engage Solution Centre Managers, Service Managers and/or Business Units (End Markets) to execute cost savings plan.
- Operationalize the cost savings plan and drive realization of cost savings benefits via contract exploitation and commercial demand planning. Job Description o Provide insightful financial analysis showing the financial implications of scenarios planning to steer strategic decision making.
- Translate strategies into plans and budgets. This will include co-ordination of assumptions and other data inputs, running the forecasting process activities, preparation and generation of financial information and perform quality review prior to releasing to the IDT Services Leadership Team for approval.
- Ensure budgets and forecasts are robust and can be delivered, and reflect Global IDT priorities, and provide support with appropriate commentaries and analysis
- Manage IDT Configuration working in collaboration with other GSO pillars and vendors to ensure orders are translated into appropriate configuration and invoiced. It also provides key inputs in the area of “Data We Can Trust” to maintain senior management’s confidence in the ability of GSO to aptly manage its estate.
- Devise the appropriate billing principles and mechanisms and ensure compliance by BAT and vendors.
- Identify billing issues and resolve disputes. o Contribute to the optimization and co-ordination of IDT recharges to End Markets (most critical accountability - will be used when advertising)

**Experience Required**

(Please put the most critical information in** the first 2 points**
- Degree educated, with 3-5 years post graduate work experience in a complex IT services environment with reasonably good understanding on finance (accounting standard and fin