Facilities Coordinator

JLL supports the Whole You, personally and professionally.
Business Support, Administrative Services
Job Description Summary
Facilities Coordinator, you will play a pivotal role in ensuring the smooth day-to-day operations of our office space. Working closely with the Workplace Facilities Manager and other relevant teams, you will be responsible for coordinating various workplace activities, managing office facilities, and contributing to an overall positive workplace experience. This role also involves the preparation and execution of workplace events to enhance colleague engagement.
**Job Description**:
**Workplace Coordination**:

- Act as the primary point of contact for workplace-related inquiries and requests.
- Coordinate office seating arrangements, moves, and changes in collaboration with different departments.
- Assist in planning and executing workplace events and activities, ensuring a positive colleague experience.
**Facility Management**:

- Monitor and maintain the office facilities, including meeting rooms, common areas, and amenities.
- Coordinate with vendors for facility services such as cleaning, security, and maintenance. (office coffee machines, cuckoo) backfill for other equipment (IT related) to inform IT staff
- Conduct regular inspections to ensure a safe and well-maintained workplace.
**Office Supplies and Inventory**:

- Manage office supplies inventory and ensure timely replenishment.
- Liaise with vendors to order and restock supplies as needed.
- Streamline procurement processes for office-related items.
**Health and Safety Compliance**:

- Assist in implementing and enforcing health and safety protocols in the workplace.
- Conduct regular safety inspections and address any identified concerns.
- Act as a point of contact during emergencies, facilitating evacuation procedures.
**Event Preparation and Setup**:

- Plan and coordinate workplace events, including meetings, workshops, and celebrations.
- Collaborate with various teams to understand event requirements and provide necessary support.
- Manage the setup and breakdown of event spaces, ensuring a seamless experience for participants.
**Communication and Coordination**:

- Communicate effectively with colleagues to provide information and updates regarding facility-related matters.
- Work closely with the Facilities Manager to address and resolve workplace issues.
**Documentation and Record Keeping**:

- Maintain accurate records related to facility management, including invoices, contracts, and maintenance logs.
Ensure that relevant documentation is organized and easily accessible.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.