Facilities Coordinator
20 hours ago
Major Responsibilities
Site Operations Management
Assist in the implementation of Industry Best Practice operations.
- Ensure that Front Office is manned during operational hours.
- Handle internal & external calls and correspondence.
- Provide personable and efficient visitor registration services and prompt handling of all general enquiries.
- Provide support for meeting room bookings where required.
- Assist with coordinating and scheduling maintenance activities across 52 weeks.
- Receive emergency alerts from site and escalate to FM and Technical support.
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
- Monitor of stocks and regular re-filling of stationery & pantry
Handle mailing
Procurement & Vendor Management
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works).
- Assist in the procurement of vendors and services as required.
Finance Management
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
- Ensure prompt and accurate management of purchase orders
- Assist with budget planning.
- Work with team members to identify and respond to any financial or budgeting related issues.
Health & Safety Management
Conduct regular audits to ensure safety procedures on site are in place and working.
- Support the implementation and monitoring of disaster recovering and business continuity plans.
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