Facilities Executive

**Description**

The Asia Pacific Schools, in partnership with The International Schools Partnership (ISP), equips students for local and global success by delivering **Amazing Learning** and offers both the international and Malaysian National curricula in the Klang Valley, Malaysia.

The Asia Pacific Schools promotes equality and is an equal opportunity employer that prohibits discrimination and harassment of any kind. We are committed to diversity and inclusion, as well as providing employees with a work environment that is free of discrimination and harassment.

**Key benefits**:

- A culture of engagement and trust, where staff contributions are recognized and valued.
- A passionate and motivated team of professionals who put children at the heard of decision-making.
- An embedded whole campus commitment to professional development and a commitment to serving others.
- A peer network of like-minded teaching colleagues and support from operations’ staff.
- Access to expertise, best practice sharing and learning opportunities across countries and cultures.
- A commitment to employee well-being.

We also offer:

- Competitive salary
- Pension fund contribution to an Employee Provident Fund (EPF)
- Fee discount for children of employees
- Outpatient and inpatient medical benefits
- Paid leaves: medical, hospitalization, annual leaves, maternity, compassionate, exam/study, etc.
- Training opportunities

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ISP Malaysia - Asia Pacific Schools

We are seeking to hire a **Facilities Executive** to commence employment as soon as possible.

**ISP Principles**

**Begin with our children and students**.**Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect**.**We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Learn continuously**.**Getting better is what drives us. We positively engage with personal and professional development and school improvement.

**Key Responsibilities**
- To manage the facilities team ensuring that work assigned, been attended promptly and update upon completion.
- Ensure safety of all team members, always including sub-contractors when preparing duties.
- Routine checks on facilities and equipment good condition emphasizing safety policy and compliance.
- Works closely with Facilities Manager on daily job task and schedule of maintenance works.
- Monitor contractors/vendors work, ensuring work completion as per schedule, quality of work and cleanness prior final sign off as per agreed scope of work.
- Must be a problem solver on technical related matters and willing work extra hours, for special school event/ functions.
- Supervise all service providers work such as security, cleaners, swimming pool, landscape, lift and others individual.
- Support Facilities Manager on the annual budget planning, pricing, and sourcing quotations.
- Raise RF upon approval to proceed with repair, renovation and other urgent repair or breakdown repair works.
- Monitor request on the facilities booking, checking availability and itinerary request.
- To check and verify service providers invoices, utilities bill prior submitting to the Facilities Manager.
- Monitor and purchase of stationary item, pantry item, hardware item and spare parts item.
- Inspecting school building, facilities and structure determining the need to repair or renovation.

**Other duties and responsibilities**
- Work collaboratively with others to develop effective professional relationships with subordinate.
- Communicate effectively with parents, staff, and transporters.
- Undertake any other reasonable duties requested/assigned as required by staff & teachers, especially regarding the classroom, facilities defect.
- Always follow the school’s policies and procedures.

**Communication, marketing, and PR**
- To ensure professional and effective communication and consultation, as appropriate, between colleagues, parents and students at Asia Pacific Schools.
- Publicise and celebrate achievements.
- Assist with the organisation of open evenings, consultation events and other events relating to the school.
- To contribute to marketing activities for Asia Pacific Schools.
- (Please note that this Job Description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar level/nature undertaken within the section are not excluded because they are not itemised. The duties of this post could vary from time to time as a result of new legislation; changes in technology or policy and in that case appropriate training may be given to enable the post holder to undertake this new/va