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Assistant Facilities Manager

2 weeks ago

Petaling Jaya, Selangor, Malaysia Infosys Full time 60,000 - 120,000 per year

Job Description
Job Description:
The Facilities Manager is pivotal in ensuring the smooth operation of the office administrative functions within the Group. This role involves organizing and coordinating office administration and procedures to guarantee organizational effectiveness, efficiency, and safety. The Facilities Manager is tasked with streamlining administrative processes, managing inventory control, and supervising administrative staff.

Key Responsibilities

  • Daily Office Operations: Oversee and manage the day-to-day office operations and procedures to ensure a productive work environment.
  • Procurement & Maintenance: Manage the procurement and maintenance of office and pantry supplies, ensuring availability and quality.
  • Facilities Management: Oversee the maintenance of office facilities, furniture, and equipment, ensuring they are in optimal condition.
  • Vendor Liaison: Act as the primary liaison between the group and building management, as well as office services vendors & government departments in procuring or renewing licenses, to ensure smooth operations.
  • Document Management: Supervise document management and retention processes to ensure compliance and organization.
  • Safety Measures: Implement and supervise office safety management measures, including conducting regular fire drills, to ensure a secure workplace.
  • Event Operations: Oversee and support in-house event operations, ensuring successful execution.
  • Project Management: Manage office administrative projects and tasks as required, ensuring timely completion and quality outcomes.

Requirements:

  • Experience: Minimum of 6 years in a similar role, demonstrating expertise in facilities management.
  • Attention to Detail: Meticulous with a keen eye for details, ensuring accuracy and thoroughness in all tasks.
  • Relationship Management: Strong relationship management and problem-solving skills, capable of handling various stakeholders & government liaison effectively.
  • Team Management: Proven experience in managing teams, fostering a collaborative and productive work environment.
  • Integrity & Professionalism: High integrity and professionalism, with the ability to work independently and make sound decisions.
  • Proactive & Driven: Proactive with initiatives, driven, and passionate about achieving excellence in facilities management.

Qualifications

  • Education: Bachelor's degree in Facilities Management, Business Administration, or a related field.
  • Technical Skills: Proficiency in facilities management software and tools. Knowledge of building systems, maintenance procedures, and safety regulations.