Clerk Receptionist

7 days ago

Johor Bahru, Malaysia Joseph & Partners Full time

**_Responsibilities:_**
- Greet and welcome guests as soon as they arrive at the office.
- Guide visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all essential stationery and material (e.g. pens, forms and brochures).
- Receive, sort and distribute daily mail/deliveries.
- Manage office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- Arrange travel and accommodations, and prepare vouchers.
- Keep updated records of office expenses and costs.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

**_Requirements:_**:

- Proven work experience as a Receptionist, Front Office Representative or similar role
- Familiar with Excel in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g. fax machines and printers).
- Professional attitude and appearance.
- Good written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Exemplary organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Additional certification in Office Management is a plus.

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