Office Manager

2 days ago

Johor Bahru, Johor, Malaysia Gamut Pro Sdn Bhd Full time 40,000 - 80,000 per year

Administrative & Operational

  • Oversee daily office operations, ensuring functionality and efficiency.
  • Manage office supplies, equipment, and inventory.
  • Maintain filing systems (physical and electronic).
  • Handle correspondence (emails, calls, letters, and memos).
  • Organize company events, meetings, and travel arrangements.

Financial & Vendor Management

  • Monitor and manage office budgets, expenses, and petty cash.
  • Prepare and process purchase orders, invoices, and expense reports.
  • Liaise with external vendors, suppliers, and service providers to ensure timely delivery of services.

Human Resources Support

  • Assist with recruitment (job postings, scheduling interviews).
  • Oversee onboarding and orientation of new staff.
  • Maintain employee records and manage attendance/leave tracking.
  • Support HR in enforcing workplace policies and compliance.

Communication & Coordination

  • Act as the primary point of contact for internal and external communications.
  • Prepare reports, presentations, and meeting minutes as required.
  • Coordinate inter-departmental communication and workflow.

Project Handling

  • Monitor and track the progress of key business projects, ensuring deadlines are met.
  • Follow up on action items with relevant departments and consolidate updates for reporting.

Leadership & Supervision

  • Supervise administrative staff, receptionists, or clerks.
  • Delegate tasks and monitor performance.
  • Ensure workplace safety, cleanliness, and a positive environment.

Required Skills & Competencies

  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication.
  • Ability to manage budgets and handle basic financial reporting.
  • Leadership and people management skills.
  • Problem-solving and decision-making ability.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management systems.

Qualifications

  • Diploma/Degree in Business Administration, Management, or a related field.
  • Proven experience (3–5 years) in office administration or management.
  • HR or accounting knowledge is an advantage.

Job Types: Full-time, Permanent

Pay: RM6, RM8,000.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Professional development

Application Question(s):

  • What's your expected salary?

Education:

  • Bachelor's (Preferred)

Experience:

  • Office Administration or Management: 3 years (Preferred)

Language:

  • Mandarin (Preferred)
  • English (Required)
  • Bahasa Malaysia (Required)

Work Location: In person

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