Proposals Specialist

2 days ago

Kuala Lumpur, Malaysia McDermott Full time

**Company Overview**

People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Here, what you do matters.

**Job Overview**:
The Proposals Specialist applies in-depth knowledge, experience, and best practices in proposals. They are responsible for driving the Proposals mandate to ensure delivery in all stages of every bid. The Proposals Specialist is accountable for the cost base delivery, risk review and management and process compliance across the Business Line Portfolio. They lead Proposals and Functional Managers to achieve bid objectives and strategy alignment as produced by Business Development / Sales.

**Key Tasks and Responsibilities**:

- General Corporate Responsibilities:

- Liaise with and support the Corporate Audit function for annual Business Line proposal related audits
- Provide departmental strategic initiatives and support the monthly Proposals Key Performance Indicators (KPI) reporting process to EXCOM
- Business Line Responsibilities:

- Review and understand ITT/ITB (Invitation to Tender/Invitation to Bid) Requirements
- Draft and distribute Summary of Tender Documentation (SOTD) for review
- Ensure functional nominations of bid team are established
- Prepare bid action list in accordance with ITT/ITB requirements
- Co-chair bid kick-off meetings and schedule progress meetings as required
- Ensure basis of bid and bid inputs align with strategy and customer requirements
- Establish and maintain the bid schedule and communicate requirements to all input providers
- Manage and facilitate bid delivery meetings, review process, presentations, and associated actions
- Monitor the progress of the bidding activity to ensure deliverables are successfully achieved for bid submission
- Develop and ensure challenge skills are integrated throughout the bid review process
- Set up and maintain a clarification register to log and monitor all pre
- and post-bid correspondence
- Prepare technical/commercial qualifications
- Ensure the appropriate delivery arrangements have been made and confirmed in advance
- Assist with client negotiations
- Develop Lessons Learned for bid submissions and the bid process for wider cascade to the business via the Estimating and Proposals Managers and required close out actions if any

**Essential Qualifications and Education**:

- 3 years of functional experience
- Ability to work as a team member as well as act as team leader
- Maintain key competencies associated with the Proposals function
- Ability to effectively communicate with team members and management

LI-RI1

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