Business Executive

1 week ago

Kepong, Malaysia Wangsa Group Of Companies Full time

**Business Executive**

**Reports to**: Top Management / Director of Operations

**Position Summary**

**Key Responsibilities1. Meeting Coordination & Documentation**
- Schedule and coordinate meetings between departments and senior management.
- Prepare agendas, take detailed minutes, and ensure accurate documentation of all key discussions.
- Track action items and follow up with relevant stakeholders to ensure execution.
- Summarize meeting outcomes in clear reports for top management.

**2. Communication & Follow-Up**
- Ensure all departments receive clear instructions and updates after meetings.
- Maintain strong follow-up with managers and teams to track the progress of assigned tasks.
- Act as the bridge between departments to ensure smooth communication and workflow.
- Identify and flag delays or roadblocks in project execution.

**3. Data & Reporting Management**
- Utilize **Excel** to track progress, compile reports, and maintain structured documentation.
- Analyze data from meetings and provide insights to assist decision-making.
- Prepare periodic reports for top management on project status and task completion.

**4. Business Coordination & Problem-Solving**
- Ensure all spoken directives in meetings are followed through in a timely manner.
- Use **strong intuition and analytical thinking** to identify potential risks, delays, or areas for improvement.
- Work proactively to resolve issues before they escalate.

**5. Administrative & Organizational Support**
- Assist top management with business-related research, reports, and strategic planning.
- Organize and maintain important documents, project timelines, and execution roadmaps.
- Handle confidential information with **discretion and professionalism**.

**Key Skills & Competencies**

**Strong Follow-Up & Execution**: Ability to ensure all assigned tasks are completed within deadlines.
**Excellent Communication**: Clear and professional written & verbal English skills.
**High Attention to Detail**: Precision in documentation, tracking, and reporting.
**Intuition & Problem-Solving**: Ability to understand business dynamics and anticipate potential challenges.
**Proficiency in Microsoft Excel**: Strong skills in managing reports, data tracking, and analysis.
**Responsibility & Ownership**: Takes full accountability for ensuring that meeting outcomes are implemented.

**KPIs (Key Performance Indicators)**

**Meeting Coordination & Documentation**:

- 100% timely distribution of meeting minutes within 24 hours.
- 100% tracking of all action items with clear follow-ups.

**Follow-Up & Execution**:

- Minimum 90% task completion rate for assigned follow-ups.
- Quick identification and resolution of bottlenecks in execution.

**Reporting & Communication**:

- Accurate and well-structured reporting to top management.
- Proactive updates on task completion status.

**Efficiency & Problem-Solving**:

- Ability to flag and resolve key challenges independently.
- Positive feedback from top management and department heads on effectiveness.

Pay: RM3,000.00 - RM4,500.00 per month

Schedule:

- Day shift

**Education**:

- Diploma/Advanced Diploma (preferred)

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