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Operations Officer

2 weeks ago

Ipoh, Malaysia Bollore Logistics Asia Pacific Full time

**About the role**

Coordinating the customs documentation & clearance tasks while also taking care all activities in regards to sea export or import for assigned customer, assist the Administration Officer and various departments to collect and send documents / cheques to vendors, banks, customers, etc.

**Key Accountabilities**

**Custom Clearance**
- To coordinate and work with teammates for daily clearances at Northport, Westport, Southport and Customs Bonded Warehouses.
- To attend to Customs examinations, Customs queries, Customs payments and Customs related requirements until task/job is completed.

**Custom Declaration**
- To perform loading and engage in surveys on discrepancy cargoes when needed.
- To coordinate with relevant authorities and vendors to collect documents, customs receipts, SSR, MAQIS payment receipt, etc for office administrative and customer’s billing
- To attend to Customs Bonded containers and trucks sealing or break seal activities either in the port or any Customs Bonded warehouses.
- To meet Customs Officers, other relevant government officers to facilitate Customers inquiries

**Document Dissemination**
- Collect documents & cheques from relevant parties.
- Send letters and documents.
- Stamping and endorsement of documents.
- Send all relevant documents / cheques to the Government authority.

**Operation Process**
- Prepare documentation by entering data into CW1 system.
- Prepare certificates as per shipper’s request.
- Arrange for fumigation and certificate where applicable.
- Submit pre alert & close job file after vessel/flight depart.
- Check the Ports' system to validate the Port opening and closing time.
- Arrange Payment Voucher to Carrier/Co-Loader/Supplier/Vendor.
- Update Events in CW1.
- Update customers' website/system where applicable.

**Requirements**:

- Minimum of 2 years of experience in operations management or a related field.
- Strong knowledge of logistics and supply chain management.
- Excellent organizational and problem-solving skills.
- Ability to work well under pressure and meet tight deadlines.
- Strong communication and interpersonal skills.
- Ability to work effectively in a team environment.
- Flexibility to adapt to changing priorities and tasks.

**Benefits**

**You will enjoy**:

- Dental
- Medical
- Parking
- Birthday Leave
- Festival Leave