Facility Executive Receptionist

**Job Title**: Facility Executive cum Receptionist
**Department**: Facilities Management
**Reports To**: Facilities Manager
**Location**: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

**Summary**

The Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our assigned office unit. This role collaborates closely with building management, tenants, and the Facilities Management team to ensure a safe, functional, and well-maintained work environment.

**Key Responsibilities**
**Site Management**
- Maintain a strong on-site presence, fostering a positive relationship with building management and tenants.
- Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and improvement opportunities.
- Supervise and coordinate maintenance activities, including preventive, reactive, and planned repairs.
- Manage relationships with contractors and vendors, ensuring timely and quality service delivery while adhering to budgets.
- Act as a liaison for tenant requests, ensuring prompt resolution and overall customer satisfaction.

**Asset Management**
- Develop and maintain accurate asset inventories for equipment, furniture, and systems within the office unit.
- Implement a lifecycle management plan for building assets, overseeing repairs, replacements, and upgrades.
- Conduct regular audits to ensure assets are utilized and maintained appropriately.

**Space & Occupancy Planning**
- Collaborate with department heads and stakeholders to assess current and projected space requirements.
- Develop and implement space utilization plans that maximize efficiency and align with organizational needs.
- Assist with office layout design and optimization, improving space functionality and flow.

**Moves & Furniture**
- Manage internal office moves, relocations, and furniture reconfigurations to support organizational changes.
- Coordinate with external vendors for large-scale moves, ensuring adherence to timelines and budgets.
- Oversee the safe storage and disposal of surplus furniture and equipment.

**Security**
- Implement and maintain security protocols for the building, including access control, visitor management, and incident response procedures.
- Work with security personnel or contractors to ensure physical security measures are in place and functional.
- Respond to security incidents and lead investigations when needed.

**EHS (Environment, Health, & Safety)**
- Ensure compliance with all applicable EHS regulations and standards.
- Develop and implement EHS programs, including safety training, incident reporting, and hazard identification.
- Conduct regular EHS audits and inspections to maintain a safe and healthy work environment.
- Lead emergency preparedness and response planning.

**Qualifications and Skills**
- Bachelor's degree in facilities management, engineering, business administration, or a related field.
- Minimum of 3-5 years of experience in facilities management, preferably within an office environment.
- Strong project management skills and experience managing budgets.
- Knowledge of building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
- Excellent problem-solving and decision-making abilities.
- Proven leadership and supervisory experience.
- A commitment to providing excellent customer service.

**How to Apply**

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.