Business Admin Officer

1 week ago

Petaling Jaya, Malaysia PO Designs Full time

**Job Summary**:
We are seeking a highly organized and proactive **Business Admin Officer** to support the smooth execution of **civil engineering projects and business operations**. In this role, you will coordinate internal processes, assist with project tracking, support resource planning, and ensure operational efficiency in a fast-paced, project-driven environment related to **engineering and construction**.

**Key Responsibilities**:
**Project & Operations Support**
- Monitor and coordinate daily operations of civil engineering and infrastructure projects.
- Assist Project Managers and Engineers in tracking project timelines, technical deliverables, and resource allocation.
- Maintain accurate documentation including contracts, site reports, work orders, and project updates.
- Support procurement and scheduling of materials, equipment, and subcontractors.

**Business Administration**
- Prepare and manage documentation such as quotations, tender submissions, invoices, and progress claims.
- Track project budgets, monitor expenses, and assist in financial reporting and forecasting.
- Ensure adherence to company SOPs, industry regulations, and health & safety compliance.

**Client & Stakeholder Coordination**
- Serve as a liaison between project teams, clients, consultants, and site contractors.
- Coordinate meetings, site visits, and technical briefings with stakeholders.
- Communicate project updates and ensure timely information flow across teams.

**Process Improvement**
- Identify areas to improve operational and project management workflows.
- Support implementation of digital tools for project monitoring, documentation, and reporting.
- Contribute to quality assurance, risk mitigation, and continuous improvement initiatives.

**Qualifications & Requirements**:

- Diploma or Bachelor's Degree in Civil Engineering, Construction Management, or related field.
- 1-3 years of experience in project coordination, business operations, or civil engineering environment.
- Familiar with civil engineering project life cycles, construction terminology, and site operations.
- Proficient in Microsoft Office / Google Workspace; knowledge of project management tools is a plus.
- Strong organizational, communication, and time management skills.

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Overtime pay
- Performance bonus

Work Location: In person

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