Front Desk Ambassador/ Office Administrator

1 week ago

Petaling Jaya, Malaysia Inmagine Full time

Seeking a skilled maestro of first impressions and office operations As our Front Desk Ambassador Extraordinaire, you'll be the conductor of hospitality and efficiency, ensuring every visitor feels welcome and every task flows smoothly. Join us in orchestrating excellence at the forefront of our organization.

**The Job**:

- **Front Desk Management**: Answer incoming calls, manage visitor logs, and ensure a welcoming environment for guests. Oversee the cleanliness and orderliness of the office space, including coordinating with cleaning staff and maintenance personnel.
- **Administrative Support**: Manage office supplies inventory, handle supplier invoices, office utility bills, and prepare monthly summary reports for office maintenance and supplies. Assist in organizing office events, and supporting the HR and finance departments with administrative tasks.
- **Facility Oversight**: Monitor and manage company car bookings, including maintenance and documentation. Ensure the functionality of office equipment, and manage property cleaning and maintenance tasks.
- **Meeting and Event Coordination**:Organize and prepare meeting rooms, support staff with meeting room bookings, and arrange necessities for office events and meetings.

**Requirements**:
**The Person**:

- Possess at least 2 years of experience in office administration or as a front desk manager.
- Excellent communication and interpersonal skills.
- Good command of English & Bahasa Malaysia (written and spoken).
- Strong organizational skills with the ability to multitask and prioritize.
- Proficiency in Google Suite (i.e Google Spreadsheet, Google Doc, etc).
- A proactive approach to problem-solving and decision-making.
- A team player with the ability to work independently with mínimal supervision.

**Benefits**
- **Annual Leaves
- **Additional annual leave will be credited to you on a yearly basis.
- **Medical and Insurance Coverages - **We have got you covered.
- **Opportunities -** Above training and guidance, you will have the opportunity to try, to build your confidence and become your best self, and to interact and build a strong relationship.
- **Rocking Diversity**:

- Play hard, work harder with people of diverse skill sets and experiences Challange yourself to step out of your comfort zone, and you'll find yourself growing in way you'd never imagine.

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