Admin Assistant

4 days ago

Setia Alam, Malaysia BARAT OLEOCHEM SDN BHD Full time

**Key Responsibilities**

**1. General Administration & Filing**
- Manage office records, documents, and filing systems (physical and digital).
- Handle correspondence, scheduling, and daily office operations.
- Prepare reports, memos, and official documents for internal and external use.

**2. Logistics Coordination**
- Coordinate with production and delivery teams to ensure timely product dispatch.
- Monitor and manage inventory levels, updating e-commerce platforms as needed.
- Liaise with courier services to optimize shipping operations.

**3. Human Resources Support**
- Maintain employee records, including attendance and leave tracking.
- Assist in recruitment processes, including job postings and scheduling interviews.
- Coordinate staff onboarding and ensure compliance with HR policies.

**4. Purchasing & Vendor Management**
- Source and procure office and production supplies cost-effectively.
- Maintain relationships with suppliers and negotiate terms when necessary.
- Process purchase orders and ensure timely delivery of goods and materials.

**5. Accounting Support**
- Perform basic bookkeeping tasks, including recording transactions, processing invoices, and reconciling accounts.
- Prepare payment vouchers, expense claims, and payroll documentation.
- Assist in preparing financial reports, including accounts payable and receivable.

**6. Ad Hoc Tasks**
- Assist with company projects, events, or initiatives as assigned by management.
- Support other departments as needed to ensure smooth operations.

**Qualifications**
- **Education**: Diploma or degree in Business Administration, Accounting, or related fields.
- **Experience**: At least 1-2 years in administrative, accounting, preferably in manufacturer field
- **Skills**:

- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent communication skills in Malay and English. Able to speak in mandarin will be value added

**Job Types**: Full-time, Permanent

Pay: From RM2,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)

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