Assistant Manager, Contract Management

2 days ago

Kuala Lumpur, Malaysia AIA Full time

Are you ready to shape a better tomorrow?_

AIA Digital+ is a Technology, Digital and Analytics innovation hub dedicated to powering AIA to be more efficient, connected and innovative as it fulfils its Purpose to help millions of people across Asia-Pacific live Healthier, Longer, Better Lives.

If you are hungry and driven to play an active role in shaping a better tomorrow, we want to hear from you. Because the work we do at AIA Digital+ makes a difference in the lives of millions of people, every day. We will equip you with the critical skills, tools and technology, and endless opportunities to learn, contribute and thrive in a dynamic and exciting environment.

If you want to shape a brighter future at AIA Digital+, please read on.

About the Role

Contract Administration of both 3rd party vendor and internal (Business Unit to Business Unit) contracts throughout the contract lifecycle from pre-contract signing to renewal and termination.
This includes tasks and activities relating to support for contracting administration strategy, contract set up and the ongoing administration to drive increased value from vendors and reduce risk.

Follow the Group Technology IT Contract Management Guidelines including associated process flows for all new and existing contracts. Key responsibilities include:
Support pre-contract signing activities by:
- Support for the creation of contractual related requirements for insertion into tender documents - primarily using existing templates;- Preparation of contractual documents and order forms using existing templates;- Logging new requests and tracking to closure- Ensuring vendor and AIA stakeholders completes pre-contract activities and complies with AIA’s policies and the IT Contract Management Guidelines;- Researching existing contracts within the contract library that can be leveraged;- Performing simple drafting using templates, i.e. adding or verifying entity names and addresses, signatory names, with a goal of advancing to more complex drafting;- Contract obligation capture from new and existing contracts;- Managing the Non-Disclosure Agreement process;- Managing the contract signing process; and- Uploading contract and supporting documents to contract library and vendor performance systems.

Support managing the contract:
- Ensuring the contract library is maintained and there are no expired contracts;- Generating reports on upcoming contract renewals;- Maintain the supplier contact database;- Maintaining the vendor correspondence register; and- Manage basic contract changes - e.g. change of site location.

Support during Renewal and Termination- Leading simple contract renewals; and- Updating the contract library due to new, renewals or terminations of documents

Other- Forming strong relationships and support adherence to process and policies with AIA’s cross functional teams and other AIA Business Units in both pre-contract and post contract activities;- Advising stakeholders on contract process questions.- Support development of best practice processes, templates and guidance documents and advise stakeholder on the processes, templates and documents.- Drive continuous improvement in administering and managing both contracts and vendors.
- Build a career with us as we help our customers and the community live healthier, longer, better lives._

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