Workshop Admin

7 days ago


Shah Alam, Malaysia Scania Malaysia Sdn Bhd Full time

**Work Order Management**:

- Collect daily work orders from technicians and verify completeness of information.
- Ensure accuracy and timely processing of all work orders before entry into the system.
- **System & Portal Data Management**:

- Input daily operational data into respective systems/portals.
- Upload relevant supporting documents (e.g., service reports, customer acknowledgments, invoices) into the designated portals.
- Maintain up-to-date and accurate digital records for reference and audit purposes.
- **Report & Slip Generation**:

- Generate and print SLD slips and reports (2 sets) in accordance with customer requirements.
- Ensure all reports are checked, signed (if required), and forwarded to customers promptly.
- Assist in preparing additional documentation or summaries as requested by management.
- **Documentation & Filing**:

- Check, sort, and file physical and electronic documents systematically for easy retrieval.
- Maintain compliance with internal document control procedures and external audit requirements.
- Coordinate with relevant departments to ensure completeness of documentation before filing.
- **General Administrative Support**:

- Assist with ad-hoc administrative duties related to operations and service reporting.
- Liaise with technicians, customers, and internal departments to resolve documentation discrepancies.
- Provide support during internal/external audits by retrieving required documents.

**Desirable Experience & Qualifications**
- Currently pursuing a Diploma or Bachelor's degree or SKM in Business Administration or any related course
- Internship for a duration above 12 week(s).
- Having strong interest in Automotive sector is an advantage

**Job Type**: Contract
Contract length: 3 months

Pay: RM2,000.00 - RM2,500.00 per month

Work Location: In person


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