Personal Assistant to Executive Vice President

2 days ago

Kuala Lumpur, Malaysia BE International Marketing Sdn Bhd Full time

**Overview of the Position**:
We are looking for a proactive, highly organized, and dependable **talent** to provide comprehensive administrative and personal support to our Executive Vice President (EVP). This junior-level role is ideal for an individual keen to develop their career in executive support while working closely with an energetic and fast-moving leader.

**The role required to execute the below tasks and initiative**:
**Market Research & Analysis**:

- Support the EVP with strategic initiatives, including conducting market research.
- Prepare in-depth reports and presentations that offer data-driven insights for the EVP.
- Assist in creating meeting materials that align with strategic goals.
- Collaborate with cross-functional teams such as sales and marketing to ensure smooth project delivery and alignment with timelines and objectives.

**Travel and Event Coordination**:

- Accompany the EVP on international business trips, managing all travel and logístical arrangements for a hassle-free experience.
- Coordinate travel bookings including flights, accommodations, and transportation.

**Administrative Support**:

- Manage the EVP’s calendar by prioritizing appointments and resolving scheduling conflicts to optimize time management.
- Organize and maintain important documents, reports, and presentations for meetings, both internal and external.
- Coordinate meetings, attend as needed, take detailed minutes, and ensure follow-up on action items.
- Handle sensitive and confidential information with the highest level of discretion and privacy.

**Communication & Stakeholder Management**:

- Serve as the main point of contact between the EVP and both internal and external stakeholders.
- Build and nurture strong relationships with key contacts within and outside the organization.
- Ensure prompt follow-up on meeting outcomes and deliverables.

**To be successful in this role, we are expecting the below**:

- Minimum **Bachelor’s degree in Business Management and/or Marketing** or equivalent.
- **Fresh graduates are welcomed to apply.**:

- Excellent interpersonal, organizational and presentation skills.
- Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
- Proficient in Bahasa Melayu, English and Mandarin as this role is required to communicate with internal and external stakeholders that speak and write in Mandarin.
- **Work location: Bukit Jalil (Nearby Pavilion Bukit Jalil).**

**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Work Location: In person

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