Finance and Admin Assistant

**Responsibilities**:

- Prepare and process invoices, track receivables and payables, and ensure timely payment and collections.
- Assist in the preparation of monthly financial reports, including income statements, balance sheets, and other financial data as required.
- Monitor and track company expenses, ensuring accuracy and proper allocation of costs to respective departments and projects.
- Support the preparation and processing of payroll, ensuring correct salaries, deductions, and contributions are applied.
- Maintain accurate financial records in the accounting system, including journal entries and reconciliations.
- Assist with regular bank reconciliations and ensure discrepancies are addressed promptly.
- Assist in preparing tax returns and other compliance-related filings, ensuring timely submission in line with local regulations.
- Monitor and manage financial transactions and administrative processes across all Aroona branches in Asia to ensure consistency and compliance with corporate policies.
- Ensure the smooth day-to-day functioning of the office, including ordering supplies, managing office equipment, and organizing files.
- Assist in organizing meetings, appointments, and travel arrangements for staff and management as required.
- Ensure that all relevant documents are accurately filed, organized, and maintained in a secure manner.
- Maintain relationships with suppliers and vendors, ensuring timely deliveries and contract renewals as necessary.
- Oversee administrative processes across all Aroona branches in Asia, ensuring uniformity and adherence to company policies and procedures.
- Assist in ensuring that the company complies with all QHSSE-related regulations and standards within the oil and gas industry.
- Help with the implementation of safety procedures and protocols across all departments, contributing to regular safety audits and inspections.
- Assist in documenting and reporting any safety incidents or non-conformance to the QHSSE Manager and take part in investigations as needed.
- Support the organization of QHSSE training sessions for staff and ensure that all employees are kept up to date with health and safety certifications.
- Ensure all QHSSE-related documents are accurately recorded, updated, and stored according to company policy.

**Job Requirements**:

- Diploma or degree in Finance, Business Administration, or related fields.
- At least 2- 3 years of experience in a similar role, preferably within the oil and gas industry.
- Understanding of accounting principles, financial reporting, and tax compliance.
- Strong organizational skills with experience in office administration and document management.
- Basic understanding of QHSSE principles and willingness to learn industry-specific safety standards.
- Strong knowledge of health, safety, and environmental regulations.
- Ability to work with little supervision and track multiple processes
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, SAP, and Odoo).
- Self-motivated, pro-active, committed, and flexible with strong problem-solving skills.
- Ability to work effectively in a multi-national and multi-cultural work environment.
- Excellent verbal and written communication skills, with a professional approach to dealing with clients and internal teams.
- Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment
- Ability to troubleshoot issues and assist in implementing solutions in finance, admin, and QHSSE contexts.
- Willing to collaborate across departments and support various operational functions.
- Must be fully committed to safety.
- Must be able to perform all duties, tasks, and key responsibilities safely.
- Must be able to comply with COMPANY procedures.
- Must have good management qualities and ability to cooperate with the team.
- Must be fluent in spoken and written English.

Pay: RM3,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

Expected Start Date: 03/17/2025