Operation Assistant

6 days ago

Gelang Patah, Malaysia KLINIK HAIWAN CT VET Full time

**Key Responsibilities**:
**Assist in Day-to-Day Operations**:

- Support the operations team in managing daily tasks to ensure smooth business operations.
- Help coordinate logistics and deliveries, ensuring timely and accurate processing.
- Address operational issues and escalate problems to the appropriate team members for resolution.

**Inventory Management**:

- Assist in tracking inventory levels and ordering supplies when necessary.
- Help organize and maintain inventory storage areas to ensure proper stock management.
- Support with inventory audits and reporting discrepancies.

**Documentation and Record-Keeping**:

- Maintain and process necessary operational documents, such as purchase orders, invoices, and delivery records.
- Ensure that all documentation is accurate and up to date for auditing and compliance purposes.
- Assist with the preparation of operational reports and updates for management review.

**Coordination of Schedules and Activities**:

- Help coordinate employee schedules, ensuring adequate staffing for daily operations.
- Organize and schedule meetings, events, or other company activities related to operations.
- Assist in monitoring project timelines and ensuring that tasks are completed on time.

**Support Cross-Departmental Collaboration**:

- Work closely with other departments, such as HR, Finance, and Procurement, to facilitate smooth communication and coordination.
- Assist with cross-functional projects and initiatives, providing operational support as needed.

**Customer Service Support**:

- Provide assistance in addressing customer inquiries and operational issues.
- Ensure that customer orders are processed efficiently and that any service-related issues are resolved in a timely manner.

**Compliance and Safety**:

- Ensure compliance with company policies and industry regulations.
- Help maintain a safe and organized working environment by following safety protocols and reporting any hazards.

**Key Requirements**:
**Education and Experience**:

- Minimum diploma or degree in Business Administration, Operations Management, or a related field.
- Prior experience in operations or administrative support is preferred.

**Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office and basic knowledge of operations software (inventory management, etc.).
- Attention to detail and ability to work under pressure.

**Other Qualifications**:

- Ability to work in a fast-paced environment and adapt to changes.
- Strong problem-solving skills and a proactive attitude.
- Team player with the ability to collaborate across departments.

**Work Schedule**:

- Full-time (5 days a week), with potential flexibility based on operational needs.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM1,600.00 - RM2,000.00 per month

**Benefits**:

- Health insurance
- Meal provided
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus

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