Operation Assistant

1 week ago

Gelang Patah, Johor, Malaysia AGX Logistics (M) Sdn Bhd Full time 24,000 - 60,000 per year

Job Summary:

Supports daily operational activities to ensure smooth and efficient business processes. This role involves coordinating with internal departments, monitoring workflows, preparing documentation, and assisting in problem-solving to achieve operational targets.

Key Responsibilities:

1. Administrative & Documentation

  • Prepare and update operational reports, delivery records, and filing of related documents.
  • Assist in processing invoices, purchase orders, and job sheets.
  • Maintain proper documentation for compliance and audit purposes.
  • Update and track inventory or shipment details in the system.

2. Coordination & Communication

  • Coordinate with internal teams (warehouse, logistics, customer service, finance, etc.) to ensure smooth operations.
  • Communicate with vendors, suppliers, or customers to follow up on orders, deliveries, or service issues.
  • Escalate operational issues to the supervisor for timely resolution.

3. Operational Support

  • Support daily operations such as scheduling deliveries, monitoring work progress, and assisting in resource planning.
  • Assist in handling inbound and outbound processes (if in logistics/warehouse).
  • Ensure operational procedures comply with company policies and safety standards.

4. Reporting & Data Management

  • Compile data for performance reports and KPI tracking.
  • Identify process bottlenecks and provide feedback for improvement.
  • Support implementation of new systems or process improvements.

5. General Support

  • Perform ad-hoc tasks assigned by the Operations Executive or Manager.
  • Provide administrative support to other departments when needed.

Requirements:

  • Minimum Diploma in Business Administration, Operations Management, Logistics or related field.
  • At least 1 year of experience in administrative or operational roles (fresh graduates may also apply).
  • Proficient in Microsoft Office (Excel, Word, Outlook).
  • Good communication and coordination skills.
  • Detail-oriented, organized and able to multitask under minimal supervision.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1, RM2,500.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave

Work Location: In person

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