Hotel Finance Executive

**Job Summary**

The Finance Executive is responsible for managing the day-to-day financial operations of the hotel, including income audit, revenue reporting, cash handling, accounts receivable, cost monitoring, purchasing oversights and support for budgeting. This role ensures accurate financial records, compliance with regulations, and timely reporting to HQ Finance.

**Key Responsibilities**:
1. **Revenue, Income Audit and Reporting**:

- Perform daily reconciliation of sales from (property management systems (PMS), point-of-sale (POS), and manual records.
- Verify accuracy of room, F&B, and event revenues and correct any discrepancies.
- Ensure timely and accurate recording of all revenue-related transactions.
- Prepare and submit daily, weekly, and monthly sales and financial reports to the General Manager and Perak Corp HQ.
- Review credit card settlements, e-wallet payments, and online travel agency (OTA) transactions.
- Work with the hotel’s General Manager, HQ Finance, and system vendors to maintain and troubleshoot the Property Management System (PMS) and related finance modules.

2. **Tax Compliance & Regulatory Reporting**:

- Assist in preparing SST (Sales & Service Tax), Tourism Tax and Caj Perkhidmatan Tempatan (CPT) for submission.
- Ensure proper configuration of PMS for accurate reporting, tax settings (e.g., SST, CPT, Tourism Tax), and user access controls.
- Maintain proper documentation and records for tax audits and inspections.

3. **Cash & Collection Management**:

- Manage and verify daily cash collections from front office and outlets.
- Ensure prompt bank deposits of collections and proper documentation of receipts.
- Reconcile daily collections against system reports and resolve discrepancies.
- Handle petty cash disbursements with proper approvals.
- Safeguard hotel funds and ensure proper documentation of all transactions.

4. **Accounts Receivable & Credit Sales**:

- Monitor and record credit sales issued to corporate clients, government agencies, and other approved guests.
- Maintain accurate customer account records, including contact details, payment terms, and credit limits.
- Monitor aging of receivables and follow up diligently on outstanding invoices to ensure timely collections.
- Prepare and submit monthly Accounts Receivable aging reports and weekly collection status to the General Manager and HQ Finance.

5. **Accounts Payable**:

- Verify invoices for all hotel purchases and services.
- Ensure all supplier invoices are properly approved in line with Limit of Authority.
- Timely submission of payment requests to HQ Finance.

6. **Budgeting Support**
- Assist the General Manager in preparing the hotel’s annual budget and forecasts.
- Provide analysis and commentary on revenue, cost variances and departmental expenses.
- Prepare and update cost sheets for F&B menu items and packages.

7. **Inventory & Stock Control**:

- Liaise with operations on F&B and housekeeping stock counts.
- Investigate and report stock variances with proper justifications.
- Maintain up-to-date inventory and costing records.

8. **Fixed Asset Management**:

- Maintain an up-to-date fixed asset register.
- Ensure fixed asset tagging is completed for all capitalised assets.
- Conduct periodic fixed asset counts and report any discrepancies.
- Safeguard physical assets and ensure proper documentation for asset movements, disposal, or damage.

9. **Purchasing Oversight**:

- Supervise and guide the purchasing team to ensure adherence to procurement policies.
- Review and endorse purchase documents before submission for approvals.

10. **Bank Reconciliation & Month-End Closing**:

- Perform monthly bank reconciliations and ensure supporting documentation is complete.
- Submit month-end reports, including sales summaries, collections, stock valuations, and cash balances.

11. **Audit & Financial Reporting Support**:

- Ensure adherence to financial policies, tax regulations, and industry best practices.
- Liaise with internal and external auditors on audit queries and follow-up actions.
- Provide required schedules and documentation to HQ Finance for monthly closing and audits.

12. **Internal Controls and Risk Management**:

- Implement and maintain internal controls to safeguard the hotel’s assets and financial integrity.

**Requirements**:

- Bachelor’s degree in accounting, Finance, Business Administration, or a related field. Professional certifications such as CPA, CFA, or equivalent are an added advantage.
- Minimum of 2-3 years of experience in finance, accounting, or financial analysis, preferably within the hospitality industry.
- Familiarity of hotel financial operations, including revenue management, cost control, and financial reporting.
- Strong analytical skills with attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to work independently and meet deadlines.

**What we offer**
- Competitive salary
- Comprehensive medical, including Clini