Admin & Spare Parts Assistant
3 days ago
**Key Responsibilities**:
- **Administrative Support**:
- Manage day-to-day administrative tasks, including record maintenance, invoice preparation, and correspondence handling.
- Process and organize customer service records, invoices, and warranty documentation.
- **Data Management**:
- Accurately enter and maintain job orders, customer details, and inventory levels in the workshop management system.
- Generate inventory reports and monitor usage trends to forecast future requirements.
- **Inventory Management**:
- Oversee the ordering, receiving, and stocking of automotive spare parts.
- Monitor inventory levels to ensure parts availability and prevent shortages.
- Conduct regular stock counts, reconcile discrepancies, and maintain organized storage of spare parts.
- Ensure compliance with safety and organizational guidelines for spare parts storage.
- **Supplier Coordination**:
- Coordinate with suppliers to ensure timely procurement of required parts.
- Maintain proper documentation for warranty claims and supplier returns.
- **Customer Service**:
- Assist customers in identifying and selecting appropriate spare parts for their vehicles.
- Provide accurate information on parts availability, pricing, and delivery timelines.
- Address customer inquiries and complaints related to spare parts, escalating issues when necessary.
- **Team Collaboration**:
- Work closely with the supervisor, service advisor, senior technician, and technicians to ensure timely availability of parts for repairs and services.
- **Budgeting and Reporting**:
- Assist in preparing budgets for spare parts procurement and administrative expenses.
- Track and document expenses to support financial planning.
**Qualifications & Skills**:
- Minimum SPM/Diploma
- Strong organizational skills and attention to detail.
- Proficiency in data entry and inventory management systems.
- Excellent communication and customer service skills.
- Ability to multitask and collaborate effectively with team members.
**Job Types**: Full-time, Permanent
Pay: RM1,800.00 - RM2,300.00 per month
**Benefits**:
- Additional leave
- Dental insurance
- Free parking
- Health insurance
- Maternity leave
Schedule:
- Holidays
- Monday to Friday
- Weekend jobs
Supplemental Pay:
- Yearly bonus
Ability to commute/relocate:
- Shah Alam: Reliably commute or planning to relocate before starting work (preferred)
Application Question(s):
- Willing to work on Saturday ( Half-Day)?
- When can you start working if you are selected for this position?
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- Administration: 1 year (preferred)
Work Location: In person
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