Facilities Coordinator

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

**What this job involves**:
Providing onsite support
You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.

You’ll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. Also part of your job scope is to hit key performance indicators and meet service level agreements.

Meeting the clients’ facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free
Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.
At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures, and comply with the firm’s guidelines and strategies.

Other Accountabilities
Coordinate and working closely with appointed Third-Party Project Team, Facilities Management Team and Client HSE and Business Facilities Team to ensure timely and complete submission of the site minimum requirement for the Permit-To-Work (PTW) / Plant Pass documentations approval before executing any work activities.
Provide periodical project status update to the Project Owner / reporting manager.
Perform periodical site audit and feedback any potential risk for Project Stakeholder attention.
Coordinate on the site meeting room or any virtual meeting arrangement when require.
Keep proper record for the project documents in the appropriate storage facilities provided and retrievable when requested.
Coordinate site project activities and working closely with appointed Third-Party Project Team with the ultimate objective to meet project milestone without loss-time injuries / incident cause by negligence.
Working closely and establish good rapport among the Project Stakeholders inclusive the appointed Third-Party Project Team, Facilities Management Team and Client HSE and Business Facilities Team to toward deliver the successful project.
Managing day-to-day correspondence and communication that require to meet the project coordination expectations.
Escalate and bring attention to the superior or reporting manager for any potential issue to minimize the impact of the project deliverable inclusive damage to incident injury /reputation / financial lost / Property damage. Encourage to report near miss incident before happening.
Support any tasks or assignment require related to the project coordination responsibility time-to-time. Must be flexible to work on Saturday and Sunday when required by project demand.

**Sound like you? To apply, you need to be a**:
Passion for service
Do you have a prior experience in facili