HR Clerk

**Job Responsibility**:

- Perform the full spectrum of HR activities such as personnel administration (proper records organization), compliance with statutory regulations, salary administration, employee’s movement (transfer/promotion/confirmation/resignation) processes, employee benefits and any HR/Admin related activities.
- Ensure that all HR transactional activities and standards comply with relevant Acts, legal demands and ethical standards.
- Performs payroll administration such as HRIS entries, proper organization and planning of information for submission to the Finance Department for payroll.
- Prepare and process incentives, allowances and reimbursements.
- Administer the HRIS (e.g. personnel and payroll system) and liaise with service providers for resolution of issues when necessary.
- Administer and update employees’ database on a timely and accurate basis.
- Process and prepare all types of employment-related letters including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters and bonus letters.
- Support line managers in dealing with grievances and disciplinary issues.
- Generate HR reports and handles insurance processes, accurately and timely.
- Advise line managers and employees on HR policies and procedures, employee rewards, benefits, work pass matters and tax clearance for foreigners.
- Prepare presentation slides / conduct new hire orientation on HR policies and benefits (ad-hoc).
- Any Ad-hoc tasks will be assigned by the Immediate Superior.
- All office administrative matters.
- Organize and manage documents including records of correspondence.
- Able to do proper recording, filling of documentation, submission of documents, preparation of documents.
- Government Documents Applications: ensure all government-related (non-accounting/finance) documents (e.g. work permits, visa for expatriates, travel visas, letter of consent, etc,) are properly prepared and applied in a timely manner.
- Prepare payroll-related reports and other ad-hoc reports as requested by the management.

**Tasks and Responsibilities to be considered in future**
- Prepare and process payroll ensuring that salary is paid timely and accurately.
- Prepare payroll-related reports and other ad-hoc reports as requested by the management.

**Job Authority**:

- Approve the hiring of new staff and employees.
- Authorized to conduct training and post-training evaluations (e.g. skills assessment, practical observation) to verify competency of employees.

Pay: RM2,000.00 - RM2,400.00 per month

Work Location: In person