Purchasing Administrator

2 days ago


Puchong, Malaysia YS Yat Shing Engineering Works Sdn. Bhd. Full time

Purchase Request Review
- Receive and review purchase requisitions from internal departments
- Confirm specifications, quantity, budget, and delivery requirements

Supplier Management
- Source, evaluate, and select suitable suppliers
- Maintain and update the approved vendor list
- Communicate pricing, delivery terms, and payment terms with suppliers

Quotation and Comparison
- Send out Request for Quotation (RFQ) to multiple vendors
- Collect and compare quotations based on price, quality, lead time, etc.
- Prepare recommendation for management approval

Issuing Purchase Orders (PO)
- Create and issue accurate purchase orders
- Ensure correct item description, quantity, price, and delivery date
- Follow up on order confirmation from suppliers

Invoice & Payment Coordination
- Verify supplier invoices, delivery orders, and POs
- Work with the finance team to process payment
- Resolve any billing or pricing disputes

Inventory Monitoring
- Coordinate with the warehouse to monitor stock levels
- Ensure critical materials are not understocked or overstocked
- Documentation & Filing
- Record and file all purchasing documents (PR, PO, quotation, etc.)
- Maintain proper audit trail and ensure compliance

Cost Control
- Seek opportunities for cost-saving and long-term price agreements
- Conduct market research and price trend analysis

Admin Tasks

Pay: RM2,015.45 - RM4,552.56 per month

**Benefits**:

- Maternity leave
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Overtime pay

**Language**:

- English (preferred)
- Bahasa (preferred)

Work Location: In person

Expected Start Date: 08/01/2025


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