Accounts and Admin Assistant

2 days ago

Petaling Jaya, Malaysia AC Lubricants Sdn Bhd Full time

_**1. Accounts Functions**_

**Invoicing**:

- Generate and issue customer invoices in a timely and accurate manner
- Ensure invoices reflect agreed terms and conditions

**Payment Tracking & Application**:

- Monitor incoming payments

**Customer Account Management**:

- Maintain accurate and up-to-date customer account records.
- Perform regular reconciliation of customer accounts to ensure correctness

**Collections & Follow-up**:

- Follow up on outstanding payments
- Communicate with clients regarding overdue invoices and resolve discrepancies

**Aging Analysis & Reporting**:

- Prepare AR aging reports for management
- Highlight overdue accounts and provide status updates

**Internal Coordination**:

- Support month-end closing activities in coordination with the Finance team.
- **2. Admin (Export Documentation) Functions**_

**Export Documentation**:

- Prepare and process export shipping documents such as commercial invoices, packing lists, bills of lading, certificates of origin, and export declarations.
- Ensure documents comply with international regulations and customer requirements

**Customs & Regulatory Compliance**:

- Ensure all export activities comply with Malaysian and international customs laws and trade regulations.
- Liaise with customs brokers and government authorities

**Logistics & Shipment Coordination**:

- Arrange and coordinate shipment schedules by sea, air, or land.
- Coordinate with freight forwarders, carriers, and warehouse staff to ensure timely shipments

**Order & Inventory Management**:

- Receive and process export orders
- Ensure accuracy of quantities, pricing, and delivery terms

**Communication with Clients**:

- Serve as the liaison for international customers on shipment updates and documentation queries.
- Provide shipment updates and resolve any issues related to delivery or documentation

**Trade Compliance & Regulations**:

- Keep updated on changes to export regulations, sanctions, and documentation practices.
- Implement necessary procedures to ensure compliance

**Inventory & Stock Coordination**:

- Coordinate with the warehouse to ensure product availability
- Track shipments and maintain accurate records

**Problem Solving**:

- Handle any issues or delays during the export process
- Resolve customer complaints or transportation problems

**Reporting & Record Keeping**:

- Maintain organized records of all export transactions
- Prepare reports on export volumes, performance, and issues for management review

**Requirements**:

- Possess at least LCCI, Diploma or Degree in Accountancy/ Finance or equivalent
- Proficient in Microsoft Application such as MS Word and MS Excel and computerized accounting system
- Meticulous, independent, proactive, good organization skill, ability to multitask and meet deadlines
- Responsible with a positive attitude and willingness to learn
- Good command in English and Bahasa Malaysia
- Full time position(s) available
- Applications must be willing to work in Dataran Prima, Petaling Jaya

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Maternity leave
- Professional development

Schedule:

- Monday to Friday

Work Location: In person

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