Executive, Admin

Administration duty is to keep the school office running smoothly, managing finance and registration of students while updating and maintaining academic records, enrollments and all other related school administrative duties. You will mainly report to the CEO/assigned Supervisor and will work with multiple Principals and managers. The Senior Executive, Administration must also always assist the CEO/assigned Supervisor identify ways to be more effective and efficient by contributing fresh ideas for improvement.
Enquiries
- School administrators are often a focal point for enquiries, and the first-point provider of information. Maintaining a high degree of professionalism, customer service and discretion and ability to stay patient and sympathetic is key
Registrar
- Organizing and administering student records.
- Overseeing the student admissions and graduation process
- Ensuring records are updated with new grades, attendance, finances, etc
- Training staff at the registrar's office to use software related to records administration
- Performing tasks, such as printing academic transcripts for students
- Keeping student information confidential and secure
- Participating in student service committees and initiativesEnsure that the school follows regulations set by local, state and federal authorities.
Communication and Liaison
- The circulation of information amongst staff, students and their parents is the responsibility of a school administrator. Often this involves the distribution of written information, so being able to write clearly and effectively is important.
- In addition to communicating within the school setting (staff, governors, students and parents), school administrators may also be expected to liaise with other institutions, external agencies and local authorities.

Be in charge of other administrative areas such as security, maintenance and cleaning.
Organising and Servicing Meetings
- These might include staff meetings, meetings of school governors, and school committees and boards, with tasks including organising and circulating information about the meeting, the preparation and distribution of agendas before the meeting, and minute-taking and distribution of minutes and action points after the meeting.
Administration of Records
- Co-ordinating the recording or collation of information from registration, absences, assessments and examinations.
- School administrators may be responsible for the school’s management information system
- School administrators play a key role in accurate school record-keeping
- Preparation of reports and statistics for either use within the school (e.g. staff and management meetings) or externally (e.g. submitting reports or statistical information to local authorities) will be required.
- Management of certain school budgets and financial records will be required
Organising and Facilitating Educational and Social Activities
- The School Administrator may be asked to be involved in anything from booking minibuses and theatre tickets or accommodation for school trips, to selling raffle tickets, school dance tickets or helping to organise the PTA, where applicable
- Organise corporate events such as company dinner, corporate trip, family day etc. Finances, Student Visa and Maintenance of OfficeOperate and maintain office machinery, including copiers, fax machines and printersEnsure all transactions tally at the end of the work dayPerform bookkeeping and banking transactions, including the collection, counting, and disbursement of money
- Organize and store documents in the computer-based system
- Maintains historical records by designing a filing and retrieval system; keeping past and current records.
- Prepare invoices
- Support for student information input and collection of funds and issue of receipt
- Count stocks periodically as determined
- Prepare official documents and be a liaison with various relevant ministries and governmental agencies/officials and governmental visits
- Handle the whole process of getting permits, licenses in related to the nature of the group business; this includes MOE submissions and approvals,
- Have the knowledge of company insurance and the processes for the school building and students etc.
- Maintain and monitor stationery supplies.
- Coordinate courier and delivery services related to academics.Obtain information to respond to requests by reviewing files, documents, and recordsEnsure all office bills are paid on time and follow up efficiently and timelyMake travel arrangements for staff
- Supervise and direct the work other school office admin staff
- Perform any other duties relating to the above as may be assigned by the supervisor from time to time.

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Health insurance
- Parental leave
Schedule:

- Monday to Friday
COVID-19 considerations:
Yes

Application Question(s):

- From 1 to 10 (highest), how do you rate your English in writing & communication.

**Education**