Admin Executive

**Admin Executives (2 Roles Available)**

Are you organized, proactive, and ready to contribute to a growing team? We're looking for **two Admin Executives** to support our operations and management:

- **Admin 1**: Focused on HR, Finance, and Key Administrative Support.
- **Admin 2**: Centered on Operational and General Support Tasks.

RESPONSIBILITIES

**Key Responsibilities for Admin 1 (HR/Finance & Administrative Support)**:

- **Finance**:
Payroll, Accounts Receivable & Payable, Invoice Generation (AutoCount), Financial data and account department coordination, Bank Approvals (Maker Role).
- **HR**:
Recruitment, Onboarding & Offboarding, Employee Records, KPI and sop Updates, HRDF training arrangements.
- **Administration**:
Government-Related Tasks
- **Projects & Others**:
Project documentation, quotation management, VO & Omission Tracking

**Key Responsibilities for Admin 2 (Operational & Support Tasks)**:

- **Administration**:
Purchase Orders, Delivery Orders, Meeting Minutes & Follow-up
- **Marketing & Communication**:

- **Administration**:
Documentation and data entry works. Processes follow up.
- **Internal Support & Activities**:
Assisting in scheduling internal Team Activities (Training, Sharing Sessions), Supplier Samples Management

**JOB REQUIREMENTS**

Admin 1 (HR/Finance & Administrative Support)
- Minimum qualifications required certification/Diploma or equivalent.
- 1-2 years of relevant experience, with knowledge in finance and HR preferred.
- **Fresh graduates are welcome to apply, with on-the-job training provided.**:

- Proficient in accounting software (AutoCount) and HR processes.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).
- Detail-oriented with strong organizational and time management skills.
- Excellent communication and teamwork abilities.
- Able to handle multiple tasks and solve problems independently.
- Good communication skills in both English and Mandarin (intermediate level acceptable).

Admin 2 (Operational & Support)
- Minimum qualifications required certification/Diploma or equivalent.
- 1-2 years of relevant experience, with knowledge in administration.
- **Fresh graduates are welcome to apply, with on-the-job training provided.**:

- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Strong document organization, data entry, and reporting skills.
- Detail-oriented with strong organizational and time management skills.
- Excellent communication and teamwork abilities.
- Able to handle multiple tasks and solve problems independently.
- Good communication skills in both English and Mandarin (intermediate level acceptable).

**BENEFITS**
- Basic salary + meal allowance + transport allowance + KPI bonus
- EPF, SOSCO, EIS, HRDF contributions
- On-the-job paid training
- Free parking
- Company-provided mobile phone
- Medical claims
- Annual company trip
- Bonus
- Opportunity to participate in private top management annual meeting in a vacation area
- Birthday celebrations and festive gatherings
- Career advancement training and evaluations

**Office Hours**:
Monday to Friday, 8:00 AM - 6:00 PM (5-day work week)

**行政执行员（2个职位空缺）**

**职位描述**
你是否具备组织能力、积极主动，并准备为不断发展的团队做出贡献？我们正在寻找两位行政执行员来支持我们的运营和管理：
- **Admin 1**: 负责HR、财务及关键行政支持。
- **Admin 2**: 专注于运营和一般支持任务。

**主要职责**
**Admin 1（HR/财务及行政支持）职责：**
- **财务：**

薪资管理、应收账款和应付账款、发票生成（使用AutoCount）、财务数据及账户部门协调、银行审批（仅限审批角色）。
- **人力资源：**

招聘、员工入职与离职管理、员工记录、KPI与SOP更新、HRDF培训安排。
- **行政：**

政府相关事务处理。
- **项目及其他：**

项目文件、报价管理、VO和遗漏跟踪。

**Admin 2（运营及支持任务）职责：**
- **行政：**

采购订单、交货单、会议记录及后续跟进。
- **市场营销及沟通：**

协助电子邮件营销，数据收集与整理，网站及公司资料更新，月度询盘数据整理。
- **行政：**

文档及数据录入工作，流程跟进。
- **内部支持与活动：**

协助安排内部团队活动（培训、分享会），供应商样品管理。

**职位要求**
**Admin 1（HR/财务及行政支持）：**
- 最低学历要求：证书、大专或同等学历。
- 1-2年相关工作经验，具有财务和人力资源知识者优先。
- 欢迎应届毕业生申请，提供在职培训。
- 熟练使用会计软件（AutoCount）和人力资源流程。
- 熟练掌握Microsoft Office（Word, Excel, PowerPoint）。
- 具备强烈的细节关注能力、良好的组织和时间管理能力。
- 良好的沟通和团队合作能力。
- 能够独立处理多任务并解决问题。
- 良好的英语和中文沟通能力（中等水平可接受）。

**Admin 2（运营及支持）：**
- 最低学历要求：证书、大专或同等学历。
- 1-2年相关工作经验，具备行政工作知识者优先。
- 欢迎应届毕业生申请，提供在职培训。
- 熟练使用Microsoft Office（Word, Excel, PowerPoint）。
- 具备强大的文档组织、数据录入和报告能力。
- 具备强烈的细节关注能力、良好的组织和时间管理能力。
- 良好的沟通和团队合作能力。
- 能够独立处理多任务并解决问题。
- 良好的英语和中文沟通能力（中等水平可接受）。

**福利待遇**
- 基本薪资 + 餐津贴 + 交通津贴 + KPI奖金
- EPF, SOSCO, EIS, HRDF缴纳
- 提供在职带薪培训
- 免费停车位
- 公司提供手机
- 医疗报销
- 年度公司旅行
- 奖金
- 参与私密的高层管理年会（度假区）
- 生日庆祝和节庆团聚
- 职业发展培训和评估

**办公时间：**
周一至周五，上午8:00至下午6:00（五天工作制）

Pay: RM2,000.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Meal allowance
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday
- On call

Ability to commute/relocate:

- Johor Bahru: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- What related skills/experience do you have that is related to the Job Description ?
- What is your expected salary and notice period ?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- Ma