Admin Executive

20 hours ago

Kajang, Malaysia Car Medic Sdn Bhd Full time

1. **Data Entry & Vehicle Documentation**
- Accurately input vehicle details, photos, and specifications into the internal system.
- Handle documentation for JPJ eDereg deregistration and vehicle disposal processes.
- Maintain organized records and digital filing for audit and compliance purposes.

2. **General Administrative Support**
- Perform filing, scanning, and organizing documents.
- Prepare internal reports and assist with clerical support for various departments.
- maintaining office supplies and administrative resources.

3. Operations **Coordination**
- Guide vehicle owners through the deregistration process.
- Coordinate with towing companies and workshops to schedule vehicle collection.

4. **Task Management & Internal Follow-ups**
- Monitor pending jobs and follow up with internal teams to ensure timely progress.
- Escalate delays or issues to supervisors when needed.
- Assist with basic scheduling of field staff for photo-taking or documentation support.

**Skills & Requirements**
- Proficient in Microsoft Office (Excel, Word) and comfortable using digital systems.
- Strong attention to detail in documentation and data entry.
- Good communication skills (written and verbal) in English and Bahasa Malaysia.
- Ability to multitask and manage time efficiently in a fast-paced environment.
- Familiarity with automotive processes or JPJ systems is a bonus (training provided).

**Working Conditions**:

- Based at Car Medic’s office in Bandar Teknologi Kajang
- Standard working hours: Monday to Saturday (some flexibility may be required)
- Indoor office environment with occasional coordination with field technicians
- Use of computers, online systems (e.g., JPJ eDereg), and company CRM
- May involve handling multiple customer cases and coordination tasks simultaneously

Pay: RM3,000.00 - RM3,800.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental Pay:

- Commission pay
- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Kajang: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- Bahasa Melayu (required)

**Location**:

- Kajang (preferred)

Work Location: In person

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