Admin Executive

2 weeks ago

Nilai, Malaysia Kee Safety Malaysia Sdn Bhd Full time

**Main responsibilities**:
**1. Administrative**, **Accounts & Office Management**
- Maintain and update records in SharePoint, ensuring all documents are properly uploaded.
- Assist in maintaining an organised and efficient workplace, including housekeeping and office audits.
- Handling of petty cash
- Following up with customer on outstanding payment

**2. Sales Coordination & Order Management**
- Support the sales team with essential coordination tasks.
- Work closely with suppliers, customers, and operations teams to ensure smooth sales processes.
- Follow up on outstanding orders, quotations, and customer enquiries.
- Ensure prompt and accurate order processing, liaising with internal teams (accounts & logistics) for goods purchase and delivery.
- Coordinate order acceptance with clients and ensure proper documentation.
- Liaise with freight forwarder for incoming and outgoing shipment

**3. Vendor & Purchase Management**
- Process purchase orders and match purchase invoices.
- Maintain a record of payments and assist with payment listing.
- Work with vendors to ensure compliance with company standards and requirements.

**4. Employee & HSE Coordination**
- Assist with onboarding new employees, maintaining employee records, and coordinating training sessions.
- Schedule HSE (Health, Safety & Environment) meetings and upload minutes in SharePoint.
- Conduct employee audits and housekeeping audits as required.

**5. Record-Keeping & Compliance**
- Maintain proper filing systems and ensure timely and accurate documentation.
- Keep track of daily sales reports and other relevant business data.
- Assist in general administrative duties as assigned by the superior.

**6. Other Responsibilities**
- Carry out any ad-hoc duties as required by the management from time to time.

**Job Requirement**:

- At least 3 years of admin experience
- Experience in Occupational Health & Safety will be an added advantage
- English speaking fluent
- Proficient in MS Office Applications
- Able to perform work with mínimal supervision
- Strong team player with excellent interpersonal and communication skills
- Possess positive attitude, with a mindset that strives for constant improvements
- Pro-active attitude - able to anticipate issues and resolve them effectively and efficiently

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Application Question(s):

- Do you have experience in E-invoicing?

**Location**:

- Nilai (71800) (preferred)

Work Location: In person

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