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Personal Assistant

2 weeks ago

Shah Alam, Malaysia INDUSTRIAL QUALITY MANAGEMENT SDN BHD Full time

**Responsibilties**
1. Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

2. Manage Director’s travel arrangements (including visas/accommodation). Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

3. Maintain Director’s office systems, including data management and filing.

4. Maintain records of Director’s contacts.

5. Screen calls, enquiries and requests, and deal with them when appropriate.

6. Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.

7. Produce documents, briefing papers, reports and presentations for the Director and any adminidtration & ad hoc job.

8. Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

9. Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

10. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

11. Meet and greet visitors at all levels of seniority.

12. Supervise all Trust incoming/outgoing mail.

13. Any other duties as may reasonably be required by the Director

Looking for someone who are?
- Fresh graduates are welcome to apply
- Proficient in Microsoft Office-Work & Excel for preparing SOP documents and time management.
- Strong interpersonal communication and mínimal supervisory skills supervision.
- Ability to quickly learn new skills and acquire knowledge.
- Organized and disciplined, able to work independently and in a team.
- Able to work under pressure
- Possess own transport

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Shah Alam: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Business development: 1 year (preferred)