Project Administrator

3 days ago

Remote, Malaysia Peak Ocean Pte Ltd Full time

Overview: As a Project Administrator, you will play a crucial role in supporting project management activities and ensuring the smooth operation of projects. The key responsibilities encompass administrative tasks, document management, coordination with project teams, and adherence to project timelines and requirements.

Key Responsibilities:
Project Support:

- Assist the Project Manager and Operations Team in coordinating project activities, including scheduling meetings, preparing project plans, and tracking project progress.
- Maintain project documentation, such as contracts, agreements, permits, and technical specifications, ensuring accuracy and compliance with project requirements.
- Provide administrative support to project teams, handling correspondence, and facilitating communication between project stakeholders.

Data Management:

- Manage project data and documentation using Microsoft and SharePoint, ensuring proper organization and accessibility for project team members.
- Maintain project records, including budgets, schedules, reports, and meeting minutes, to track project performance and deliverables.
- Assist in the preparation and distribution of project-related reports, presentations, and documentation as required.

Coordination:

- Coordinate logistics for project activities, such as equipment mobilization, vessel scheduling, and personnel coordination, to support project execution.
- Liaise with internal departments, subcontractors, vendors, and clients to ensure alignment on project requirements, timelines, and deliverables.
- Support the Project Manager in resolving project-related issues, tracking action items, and communicating project updates to stakeholders.

Compliance and Quality Assurance:

- Ensure compliance with project specifications, regulatory requirements, and industry standards throughout the project lifecycle.
- Assist in quality assurance processes, including document control, auditing, and verification of project deliverables to meet quality and safety standards.
- Support project closeout activities, including documentation review, lessons learned analysis, and handover procedures for project completion.

Qualifications and Requirements:

- Previous experience in project administration or coordination, preferably in the offshore marine or renewables industry.
- Proficiency in Microsoft Office suite, and document management systems.
- Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
- Able to work independently and coordinate well with team and various departments

**Job Type**: Permanent

Pay: RM3,500.00 - RM5,500.00 per month

Work Location: Remote

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