Executive Assistant to Group Operation Director

1 week ago

Kota Tinggi, Malaysia Lotus Group Of Companies Full time

**Position Overview**:
We are seeking a proactive and highly organized Executive Assistant to support the Group Operations Director in managing daily operations and strategic initiatives. This role requires exceptional multitasking abilities, discretion, and the ability to handle a variety of tasks to ensure seamless business operations.

**Key Responsibilities**:

- Manage the Director’s calendar, schedule meetings, and coordinate appointments across multiple locations and time zones.
- Prepare and review correspondence, presentations, reports, and other documentation on behalf of the Director.
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Organize travel arrangements, including flights, accommodations, and itineraries.
- Assist in planning, organizing, and coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and gather data to support decision-making and project execution.
- Oversee confidential and sensitive information with the utmost professionalism and discretion.
- Coordinate communication and workflows between departments to ensure alignment with the Director’s priorities.
- Monitor project timelines and follow up with relevant parties to ensure deadlines are met.
- Perform other administrative and operational duties as assigned by the Director.

**Qualifications**:

- Diploma or degree in business administration or a related field is required.
- Proven experience as an Executive Assistant or in a similar role, preferably supporting senior management.
- Strong organizational and time-management skills with a keen eye for detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
- Professional demeanor, strong problem-solving skills, and the ability to maintain confidentiality.
- Flexibility to travel or work extended hours if required.

Schedule:

- Monday to Friday
- On call
- Rotational shift

Expected Start Date: 02/24/2025

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