Pa/ Personal Assistant
1 week ago
Assist country manager with calendar management, expenses, travel booking, and other administrative works
- Update telephone/seat location listings as required by employee changes.
- Order stationary as required
- Assist with other GREF tasks as needed
- Maintain the professional appearance of the work environment including the kitchen area; stock cupboards with snacks/ beverages.
- Coordinate and Complete facilities request via Building Management/ Landlord.
- Shipping & receiving functions as main contact for deliveries, and tracking all incoming packages from receipt to delivery of item, properly receiving items in relevant office systems
- Document and advise manager of any identified equipment, furniture or fitting that requires maintenance;
- Procurement: Handling common office supplies requisition in the system.
- Report any EHS matters onsite and assist in carrying out safety procedures when needed
- Contractor management
- Manage and own request management system for site
- Maintain duplicate office keys in good order, as required
- Facilitate requests for legal documents among internal and legal consultants, such as wet signing
- Coordinate team schedules and administrative works related to team productivity, e.g. procurement, billing and invoicing process when needed
- Handling tax and employment pass related documentations
**Job Type**: Contract
Contract length: 4 months
Pay: RM5,500.00 - RM6,000.00 per month
Schedule:
- Early shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- Personal Assistant: 1 year (preferred)
Work Location: In person
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