Manager, Purchasing

**JOB PURPOSE**:
Must be responsible to manage the purchasing section and function through proper organising, planning, controlling and monitoring system. He/she is required to ensure raw material and other material used for the production of FG is available for use. Ensure purchases are made at lowest cost possible and at right quality and quantity. Drive cost saving initiative and perform negotiation function for the company. Source new and alternative raw material to ensure sustainability and continuity of supply. To develop local source or stockist to support raw materials supply.

**JOB RESPONSIBILITIES**:

- Monitor and supervise all processes related to purchase request and purchase order. Expediting and follow up on purchases delivery to ensure material and services purchased are delivered on time, in full and in good quality.
- Monitor the end result and progress on the purchase invoices, Delivery Orders matching against the Purchase Order.
- Maintain and update supplier information such as contact person, price, new raw material and banking detail from time to time. Maintain approved supplier listing for all material and services used in production and finished product for reference purposes and data updating.
- Manage and ensure PO is issued on time and according to proper procedure and guideline. To ensure every processes in purchasing are comply with internal and external audit requirement.
- Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.
- Maintain filing system on all documents related to purchase and raw material in order to ensure easy retrieval when needed.
- Follow up late invoices from supplier in order to complete finance month end closing.
- To Issue PO for office administration purchase. To monitor on closing PO every month end to prevent excessive accumulation of unclose PO.
- Coordinate and follow up original shipping documents from supplier to forwarding agent in order to avoid delay and unnecessary cost.
- Check delivery status on every purchase from time to time as to ensure the item purchased arrive on time. Follow up raw material and services delivery made by supplier as to ensure the progress is completed as per requirement in the PR/PO.
- Compile and check on the purchase invoices, Delivery Orders against the Purchase Order and to ensure all purchases invoices are to be updated into the SAP system to avoid wrong billing and error.
- Communicate with supplier, shipping and forwarding agent on purchase and delivery documents to ensure smooth flow of delivery of the material and services.
- Compile, coordinate and prepare SST report for all imports prior submission to Custom.
- Communicate with finance on matter related to supplier payment, CN and DN as to ensure no outstanding during month end closure. Check payment status for every purchase with finance and response to supplier from time to time.
- To request and register new vendor into SAP system from time to time and ensure all information is obtained and checked.
- To perform and/or participate on quarterly and year end stock count activities conducted at third parties warehouse.
- To monitor and prepare report for slow moving stock every month. To get response from ownership to workout solutions to expedite consume or necessary action take to prevent falling into obsolete stock.
- To ensure each raw material stock expiry date is monitored as to prevent expired stock from entering production. To have system to monitor such as alerting the user 1 month before expiry date.
- To do price comparison and negotiation during purchase process. Collect exchange rate data and commodity price to be used as negation aid.
- Analyse the price trend and report any abnormality to the superior and HOD.
- Update MSDS for each raw material from time to time and distribute to the relevant parties.
- To perform buyer function and help other user to source other material

**JOB REQUIREMENTS**:

- Degree in business, science or related discipline
- For Diploma at least 4 years’ experience
- Min. 3 years’ work experience in industrial product preferably in purchasing
- Good team player. Able to work with other department staffs to carry out function and responsibilities required.
- Capable to analyze historical data and market movement trend for related raw materials to commodities price movement.
- Negotiation and influencing skills
- Analysis and analytical skills
- Good cost avoidance and reduction skills.

**Job Types**: Full-time, Permanent

Pay: RM8,000.00 - RM10,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person